HR Coordinator
United CoolAir (UCA)
Position Summary
United CoolAir is seeking an organized and detail-oriented HR Coordinator to support day-to-day Human Resources and administrative operations. This role will serve as a key point of contact for employees and leaders, assisting with recruiting, onboarding, attendance management, HR systems administration, reporting, benefits support, and general office coordination. The ideal candidate is highly organized, customer-service focused, and able to manage multiple priorities in a fast-paced manufacturing environment.
Essential Duties and Responsibilities
Recruitment & Staffing
- Review resumes and screen candidates for open positions.
- Conduct initial phone screenings and coordinate interviews with hiring managers.
- Assist with recruitment activities, candidate communications, and hiring processes.
- Maintain applicant tracking and hiring documentation.
Onboarding & Employee Administration
- Coordinate pre-employment activities, including background checks, drug screenings, and employment verification.
- Prepare offer letters and onboarding documentation.
- Collect and maintain I-9 documentation and employee records.
- Facilitate new hire orientation and onboarding activities.
- Maintain personnel files and ensure accurate recordkeeping.
Attendance & Employee Support
- Track employee attendance and support consistent application of attendance policies.
- Assist managers with attendance documentation and employee communications.
- Respond to employee questions regarding company policies, benefits, payroll, and HR programs.
- Support employee relations activities and HR initiatives as needed.
HR Systems & Reporting
- Utilize HRIS to maintain employee records and process HR transactions.
- Pull and analyze reports to support HR and business needs.
- Review and edit timecards, as appropriate.
- Assist with data entry, reporting, audits, and documentation management.
Administrative & Operations Support
- Build and maintain project plans, trackers, and status reports.
- Coordinate meetings, schedules, and logistics.
- Anticipate administrative needs and provide support to leadership teams.
- Manage facility-related administrative tasks, including key card tracking and collection.
- Support company events, employee engagement activities, and recognition programs.
Qualifications
- Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
- 1+ years of HR, recruiting, administrative, or coordinator experience preferred.
- Experience with HRIS systems; Workday experience strongly preferred.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Experience in a manufacturing environment is a plus.
Key Competencies
- Attention to Detail
- Organization and Time Management
- Customer Service Orientation
- Communication Skills
- Problem Solving
- Confidentiality and Professionalism
- Collaboration and Teamwork
- Adaptability
Physical Requirements
- Ability to sit, stand, walk, and use a computer for extended periods.
- Occasionally lift and carry up to 20 pounds.
- Ability to move throughout office and manufacturing environments as needed.
Why Join United CoolAir?
At UCA, you'll play a key role in supporting our employees and helping drive operational excellence. You'll work closely with leadership while gaining experience across recruiting, employee relations, HR operations, benefits, and workforce planning in a growing manufacturing organization.