HR Manager
Permanent ? Direct Hire | Portland, OR Preferred
Company Overview
We are a growing facilities services company specializing primarily in commercial janitorial, building maintenance, and internal facility support services. The company operates across multiple states and continues to expand its workforce and business operations nationwide.
With approximately 180 W-2 employees, including full-time and part-time team members, the company is seeking an experienced HR Manager to oversee recruiting, staffing, employee relations, and human resources administration across its growing organization.
Position Overview
We are seeking a hands-on and highly organized HR Manager / HR Generalist to manage the company's recruiting and staffing operations while overseeing essential HR functions, compliance, and employee administration.
This individual will play a key role in supporting a growing, geographically distributed workforce. The primary focus will be recruiting and onboarding, which will account for approximately 60?70% of the position. The remaining responsibilities will involve HR compliance, benefits administration, employee documentation, and reporting.
The ideal candidate has experience managing high-volume recruitment, preferably within staffing, facilities services, janitorial, maintenance, or other labor-intensive industries.
Key Responsibilities
Recruiting & Staffing (60?70%)
Lead full-cycle recruiting and staffing efforts across multiple states.
Manage ongoing, high-volume hiring to support workforce growth and employee turnover.
Source, screen, interview, and coordinate candidates for various operational positions.
Oversee candidate selection, hiring, and onboarding processes.
Coordinate with operations managers and field leaders to understand staffing needs and hiring priorities.
Manage different client-specific recruiting and hiring requirements.
Develop and improve recruitment processes to increase hiring efficiency and retention.
Monitor hiring activity, vacancies, and staffing needs across different locations.
Human Resources & Compliance (20?30%)
Oversee day-to-day HR administration for a workforce of approximately 180 W-2 employees.
Maintain and improve existing HR policies, procedures, and employee handbooks.
Ensure employee records, documentation, and onboarding paperwork are accurate and up to date.
Support multi-state employment compliance and HR documentation requirements.
Manage unemployment claims, wage garnishments, and other employee-related administrative matters.
Coordinate benefits administration and employee inquiries.
Support employee relations matters and assist with HR-related issues.
Work with management to maintain consistent HR practices across the organization.
HR Reporting & Administration
Maintain accurate employee data and ensure data integrity across HR systems.
Prepare workforce reports, recruitment updates, and HR metrics for management.
Track employee headcount, turnover, hiring activity, and staffing performance.
Maintain organized HR files, records, and administrative processes.
Collaborate with the existing offshore administrative support resource.
Qualifications
Previous experience in an HR Manager, HR Generalist, Staffing Manager, or similar role.
Strong background in full-cycle recruiting and high-volume staffing.
Experience supporting hourly, part-time, and operational workforces.
Knowledge of HR policies, procedures, employee handbooks, and onboarding processes.
Understanding of employment compliance and HR administration, preferably across multiple states.
Experience with benefits administration, unemployment claims, wage garnishments, and employee documentation.
Strong organizational skills and attention to detail.
Ability to manage employee information, reporting, and data integrity.
Excellent communication and coordination skills.
Ability to work independently and collaborate with geographically dispersed teams.
Work Arrangement
Candidates based in the Portland, Oregon area are strongly preferred.
Open to qualified candidates located elsewhere in the United States.
Occasional in-person meetings may be required, particularly for someone located near Portland.
Limited business travel may be required, potentially once a year.
Will work alongside an existing offshore HR administrative support resource.
Compensation & Employment Details
Salary Target: $80,000-$95,000 annually, depending on experience.
Employment Type: Permanent, Direct Hire.
Work Schedule: Full-time.
Location: with preference for Portland, Oregon.
Ideal Candidate Profile
The ideal candidate is a hands-on HR professional who understands both recruiting and the administrative side of human resources. Someone with experience in a staffing agency, labor staffing organization, facilities services company, or other high-turnover industry would be particularly well suited.
This person should be comfortable managing continuous hiring demands while ensuring that HR processes, employee documentation, compliance, and reporting remain organized as the company continues to grow.