HR Specialist

At ELM Management Services, the Human Resources Specialist will assist the HR department in various administrative and operational tasks. This role plays a critical part in the smooth functioning of HR processes by assisting with recruitment, employee onboarding, record maintenance, benefits administration, and ensuring compliance with company policies and employment laws. 

Essential Functions:

• Assist in the recruitment process, including job postings, scheduling interviews, conducting initial applicant screenings, and coordinating background checks

• Support new employee onboarding by preparing materials, assisting with orientation, and ensuring all necessary paperwork is completed

• Maintain accurate employee records in HR systems, including personal information, job details, and benefits information

• Assist in benefits administration, including enrollment, updates, and employee inquiries

• Provide support in employee relations tasks, including responding to routine HR inquiries and escalating issues to the Director of Human Resources or managers as needed

• Assist with the development and implementation of HR policies and procedures

• Help coordinate training and development programs for employees

• Ensure compliance with local, state, and federal regulations regarding employment and labor laws

• Familiarity with local, state, and federal labor laws (e.g., FMLA, ADA, EEO)

Other Duties and Responsibilities:

• Assist in preparing reports, presentations, and HR-related documentation

• Collaborate with other departments to provide support on HR-related matters

• Perform other administrative duties as assigned by the Director of Human Resources

• Other duties as assigned

Knowledge, Skills, and Abilities:

• Understanding of HR functions, including recruitment, employee relations, benefits administration, and legal compliance

• Ability to identify issues, propose solutions, and follow through with resolution

• Ability to build and maintain positive relationships with employees and management

• Ability to manage multiple tasks, prioritize work, and meet deadlines with accuracy

• Skilled in using HRIS platforms, applicant tracking systems (ATS), and Microsoft Office Suite

• Ability to handle sensitive and confidential information with discretion

• Ability to use discretion and work independently under general supervision

• Ability to understand and adhere to the Professional Code of Conduct

Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience)

• 2+ years of experience preferred

• Strong organizational skills with attention to detail

• Excellent verbal and written communication skills

• Access to reliable internet and telephone services, specifically 10M download and 5M upload packages or higher, as well as a strong WiFi signal from your remote work location

• Must meet pre-employment requirements and maintain all applicable state and job-related guidelines for background screening.  Depending on state-specific requirements, this may include drug testing, health screening, CPR/Basic First Aid, and license/credential verifications

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Physical Requirements & Working Conditions:

These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the job successfully. Reasonable accommodation can be made to enable people with disabilities; these are made on a case-by-case basis.

While performing the responsibilities of the role, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch, or crawl. Vision abilities required by this job include close vision.

Limitations and Disclaimer:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.  Other duties may be assigned from time to time.

Equal Employment Opportunity Statement:

ELM is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military, and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.