Summary
The Contractor Management Administrator is responsible for supporting and administering the full lifecycle of contingent workforce engagements, ensuring compliance with company policies, contractual requirements, and applicable regulations. This role partners cross-functionally with HR, Procurement, Legal, Finance, and business stakeholders to facilitate contractor onboarding, ongoing workforce administration, and offboarding processes.
The position serves as a key point of contact for contractor-related inquiries, process coordination, workforce data integrity, and operational support, helping ensure an efficient, compliant, and well-managed contingent workforce.
General Description Duties & Responsibilities
Contractor Lifecycle Management
- Coordinate and administer the contractor lifecycle, including high-volume requisition support, onboarding, contract extensions, transfers, and offboarding.
- Partner with hiring managers and business stakeholders to facilitate contractor engagement requests and ensure required approvals are obtained.
- Monitor contract end dates, extensions, assignment changes, and documentation requirements to maintain accurate and current contractor records.
- Support contractor onboarding by coordinating required documentation, system access requests, and completion of applicable policies and compliance requirements.
Compliance and Risk Management
- Ensure contractor engagements adhere to internal policies, contractual obligations, and applicable employment and regulatory requirements.
- Maintain accurate contractor data and records to support audits, compliance reviews, and internal reporting.
- Identify discrepancies, process gaps, and potential compliance risks, escalating issues to appropriate stakeholders for resolution.
- Support consistent application of contractor management procedures and established governance standards.
Stakeholder and Vendor Management
- Serve as a primary point of contact for contractor management inquiries from hiring managers, contractors, staffing agencies, and internal business partners.
- Collaborate with Procurement, Legal, Finance, HR, and Talent Acquisition to resolve issues and streamline contractor-related processes.
- Coordinate with staffing vendors to facilitate onboarding, contract changes, extensions, and offboarding activities.
- Communicate process requirements, timelines, and updates to relevant stakeholders to ensure a consistent and effective experience.
Workforce Data and Reporting
- Maintain accurate contractor records within Workday and reporting tools.
- Prepare and maintain reports related to contractor headcount, assignment status, contract expirations, extensions, and workforce activity.
- Monitor data integrity and reconcile discrepancies across systems and stakeholder records.
- Provide workforce data and operational insights to support planning, compliance monitoring, and business decision-making.
Qualifications
Required experience
- Experience in HR operations, contractor or contingent workforce management, vendor coordination, or a related administrative function.
- Knowledge of HR processes, contractor lifecycle administration, and compliance practices.
- Strong organizational, analytical, communication, problem-solving skills, and attention to detail.
- Ability to manage multiple priorities, maintain confidential information, and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office applications, particularly Excel, and experience using HR information systems.
Required Education
- Bachelor's degree in Human resources, Business Administration, or a related field preferred, or equivalent relevant experience