Laboratory Administrative Coordinator

Position Details

Position Information

Posting date 07/09/2026 Closing date Open Until Filled Yes Position Number 1129644 Position Title Laboratory Administrative Coordinator Hiring Range Minimum $20.00 Hiring Range Maximum $25.00 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time w/end date Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule

Full-time, Monday-Friday, standard business hours, onsite.

Location of Position

Hanover, NH

With the option of onsite presence at the Cluster's Boston site.

Remote Work Eligibility? Onsite only Is this a term position? Yes If yes, length of term in months. 12 Is this a grant funded position? Yes Position Purpose

The Laboratory Administrative Coordinator supports day-to-day operations of the HumanX Lab and the Cluster's research portfolio. Serve as the lab's internal coordination hub: track lab equipment, coordinate with external vendors for delivery and installation, coordinate with internal Dartmouth finance and procurement teams to keep requests moving, support lab logistics, and route internal communications. This role is not responsible for executing procurement, finance, or sponsored-research administration directly.

Description

The Cluster for Improving Healthcare Outcomes through Sensory Technology at Dartmouth invites applications for a Laboratory Administrative Coordinator. The Cluster advances research and translation at the intersection of deep biosensing, biological computing systems, and organoid platforms. The lead lab in this hire is the HumanX Lab for Cognitive Performance and Longevity.

We are seeking a highly organized coordinator to support the day-to-day operations of the lab. The Coordinator serves as the lab's internal coordination hub: tracking and managing lab equipment, coordinating with external vendors and collaborators for delivery and installation, coordinating with the internal Dartmouth finance and procurement teams to keep requests moving, supporting lab logistics, and routing internal communications across the team.

This is a full-time, onsite position, at Dartmouth in Hanover, NH, with a start date as soon as possible. The initial appointment is for one year with the possibility of renewal. The Coordinator will be hosted in the Department of Computer Science and supported by the Cluster.

Dartmouth is committed to academic excellence and encourages the open exchange of ideas within a culture of mutual respect. Applicants should address in their cover letter how their professional experience, service, and life experiences prepare them to advance Dartmouth's commitment to academic excellence.

Required Qualifications - Education and Yrs Exp Bachelors plus 2-3 years' experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

• Bachelor's degree or equivalent professional experience.
• Two or more years of administrative, operations, or coordination experience in a research, academic, healthcare, or comparable professional environment.
• Excellent attention to detail and follow-through; ability to track many open items in parallel.
• Strong written and verbal communication skills with internal staff, faculty, vendors, and external partners.
• Proficiency with standard office and productivity tools (calendars, spreadsheets, document management).
• Onsite presence in Hanover, NH, or or at the Cluster's Boston site (this position is not remote).

Preferred Qualifications

• Experience at a research university or federally funded laboratory.
• Familiarity with sponsored projects environments and coordination across internal finance, procurement, and sponsored research offices.
• Experience supporting principal investigators or lab leadership in a fast-paced, multi-project setting.
• Interest in sensor technology, wearables, neuroscience, or biomedical research.

Department Contact for Recruitment Inquiries Tam Vu Department Contact Phone Number Tam.N.Vu@dartmouth.edu Department Contact for Cover Letter and Title Tam N. Vu, Professor Department Contact's Phone Number Tam.N.Vu@dartmouth.edu Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.

This position is a 12-month term position.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

References

Applicants are asked to complete the references section of the application, providing at least three references.

For more information regarding Dartmouth's reference checking process, please visit the Applicant FAQ page and scroll down to the "Reference Checks Section."

Supplemental Questions

Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience (even if the position does not require people management experience). Responses will be reviewed alongside the position requirements and your application materials; they are intended to supplement how experience is captured, but not replace a holistic evaluation. Your response will be cross-referenced with your application materials to verify accuracy and, for finalists, to inform salary placement.

Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.

Quick Link https://searchjobs.dartmouth.edu/postings/86434

Key Accountabilities

Description

Lab equipment and vendor coordination

• Track the lab's equipment inventory, including location, condition, and service status.
• Coordinate with external vendors for equipment quotes, delivery scheduling, receipt, installation, and ongoing service.
• Coordinate with the internal Dartmouth finance and procurement teams to keep purchase requests and vendor payments moving through the appropriate channels.

Percentage Of Time 35 Description

Internal Dartmouth Coordination

• Serve as the lab's coordination point with internal Dartmouth offices, including Finance, Procurement, Sponsored Projects, Facilities, HR, and IT.
• Route paperwork and follow up on lab-related requests within Dartmouth's internal systems on behalf of the Cluster Head and lab members.
• Coordinate onboarding and offboarding logistics for new lab members, including space, equipment, accounts, building access, and orientation handoffs.

Percentage Of Time 25 Description

Day-to-day lab operations

• Coordinate lab calendars, room and resource scheduling, and visitor logistics.
• Book logistics for internal lab meetings, sponsor and collaborator meetings, site visits, and travel for the Cluster Head and lab members.
• Support event coordination for workshops, seminars, and external visits hosted by the Cluster.
• Support project management tasks as requested by the Cluster Head and the Senior Lab Manager.
• Maintain organized lab records, meeting minutes, and decision logs as requested by the Cluster Head and the Senior Lab Manager.

Percentage Of Time 25 Description

Communications and Reporting

• Coordinate routine internal lab communications, distribution lists, and announcements.
• Assist in preparing periodic operational updates for the Cluster Head and the Senior Lab Manager.

Percentage Of Time 15

• -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How many years of indirect experience do you have in related or transferable work that supports this role? Please briefly describe this indirect experience, including specific positions held and the number of years of indirect experience acquired while in these roles.

(Open Ended Question)

• • How many years of direct experience do you have in work closely aligned with the key accountabilities of this role? Please briefly describe your direct experience, including specific positions held and the number of years of direct experience acquired while in these roles.

(Open Ended Question)

• • How many years of formal supervisory experience do you have, including direct responsibility for staff (e.g., hiring, performance management, terminations)? Please briefly describe your people management experience, including the positions held, number of direct reports, and the number of years of people management experience acquired while in these roles.

(Open Ended Question)

• • How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

• Handshake

• HigherEdJobs

• HigherEdMilitary

• Indeed

• Inside Higher Ed

• LinkedIn's Job Board

• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Additional Document #1