Administrative Skills, Adobe Acrobat, Calendar Management, Case Management, Customer Support/Service, Customer/Client Research, Journalism, Legal, Legal Documents, Microsoft Excel, Printing, Process Management, Record Keeping, Time Management
LOCATION
Houston, TX
POSTED
30+ days ago
Role Overview
The Legal Assistant serves as the administrative backbone of a legal team, providing essential support to ensure matters proceed efficiently and deadlines are met across federal, state, and arbitration forums.
Document & Case Management
Independently familiarize with assigned matters
Provide administrative support to attorneys and paralegals
Organize, scan, and maintain legal documents
Track and save federal court (ECF) filings
Calendar all deadlines associated with filings
Review Federal Rules, Local Rules, and judge?specific practices for accurate calendaring
Track and save state court filings
Calendar deadlines based on court rules and judge practices
Track and save arbitration filings and calendar all related deadlines
Monitor and organize arbitration inboxes and route emails to appropriate case files
Maintain case records in a case management system, including:
Case details
Deadlines
Parties
Court and judge assignments
Handle a high volume of case?related phone calls, including routine client communications and status updates
New Matters & Complaints
Assist with filing new complaints
Coordinate with process servers and schedule service
Follow up to confirm completion of service
Pro Hac Vice & Notices of Appearance
Prepare Pro Hac Vice applications and Notices of Appearance
Obtain Certificates of Good Standing when required
File pleadings or coordinate filing through local counsel
Notice of Filing Consents
Prepare and file Notices of Consent with the court
Discovery Support
Assist with collecting, reviewing, and organizing discovery materials
Prepare documents for production, including Bates labeling and redactions
Collect factual information from clients for declarations
Index opposing party discovery productions
Calendar discovery review deadlines and deficiency notices
Deposition Support
Coordinate client availability
Schedule and calendar depositions
Arrange court reporters and videographers as needed
Save deposition transcripts
Data Entry & File Conversion
Convert data from PDF documents into Excel spreadsheets
Accurately extract and organize structured data from source documents
Notice & Mailing Support
Assist with notice mailouts, including printing, assembling, labeling, and organizing materials
Support large?scale mailings, including settlement checks
Mediation Support
Save and calendar mediation dates
Calendar deadlines listed in mediator packets
Ensure mediation payments are processed through the case management system
Confirm discovery is complete and indexed prior to mediation
Trial Support
Assist with ensuring clients are informed of trial obligations
Support attorneys and paralegals with trial binders and exhibits