Role Overview
The Legal Assistant serves as the administrative backbone of a legal team, providing essential support to ensure matters proceed efficiently and deadlines are met across federal, state, and arbitration forums.
Document & Case Management
- Independently familiarize with assigned matters
- Provide administrative support to attorneys and paralegals
- Organize, scan, and maintain legal documents
- Track and save federal court (ECF) filings
- Calendar all deadlines associated with filings
- Review Federal Rules, Local Rules, and judge?specific practices for accurate calendaring
- Track and save state court filings
- Calendar deadlines based on court rules and judge practices
- Track and save arbitration filings and calendar all related deadlines
- Monitor and organize arbitration inboxes and route emails to appropriate case files
- Maintain case records in a case management system, including:
- Case details
- Deadlines
- Parties
- Court and judge assignments
- Handle a high volume of case?related phone calls, including routine client communications and status updates
New Matters & Complaints
- Assist with filing new complaints
- Coordinate with process servers and schedule service
- Follow up to confirm completion of service
Pro Hac Vice & Notices of Appearance
- Prepare Pro Hac Vice applications and Notices of Appearance
- Obtain Certificates of Good Standing when required
- File pleadings or coordinate filing through local counsel
Notice of Filing Consents
- Prepare and file Notices of Consent with the court
Discovery Support
- Assist with collecting, reviewing, and organizing discovery materials
- Prepare documents for production, including Bates labeling and redactions
- Collect factual information from clients for declarations
- Index opposing party discovery productions
- Calendar discovery review deadlines and deficiency notices
Deposition Support
- Coordinate client availability
- Schedule and calendar depositions
- Arrange court reporters and videographers as needed
- Save deposition transcripts
Data Entry & File Conversion
- Convert data from PDF documents into Excel spreadsheets
- Accurately extract and organize structured data from source documents
Notice & Mailing Support
- Assist with notice mailouts, including printing, assembling, labeling, and organizing materials
- Support large?scale mailings, including settlement checks
Mediation Support
- Save and calendar mediation dates
- Calendar deadlines listed in mediator packets
- Ensure mediation payments are processed through the case management system
- Confirm discovery is complete and indexed prior to mediation
Trial Support
- Assist with ensuring clients are informed of trial obligations
- Support attorneys and paralegals with trial binders and exhibits
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