Legal Assistant

Role Overview
The Legal Assistant serves as the administrative backbone of a legal team, providing essential support to ensure matters proceed efficiently and deadlines are met across federal, state, and arbitration forums.

Document & Case Management

• Independently familiarize with assigned matters
• Provide administrative support to attorneys and paralegals
• Organize, scan, and maintain legal documents
• Track and save federal court (ECF) filings
• Calendar all deadlines associated with filings
• Review Federal Rules, Local Rules, and judge?specific practices for accurate calendaring
• Track and save state court filings
• Calendar deadlines based on court rules and judge practices
• Track and save arbitration filings and calendar all related deadlines
• Monitor and organize arbitration inboxes and route emails to appropriate case files
• Maintain case records in a case management system, including:
• Case details
• Deadlines
• Parties
• Court and judge assignments
• Handle a high volume of case?related phone calls, including routine client communications and status updates

New Matters & Complaints

• Assist with filing new complaints
• Coordinate with process servers and schedule service
• Follow up to confirm completion of service

Pro Hac Vice & Notices of Appearance

• Prepare Pro Hac Vice applications and Notices of Appearance
• Obtain Certificates of Good Standing when required
• File pleadings or coordinate filing through local counsel

Notice of Filing Consents

• Prepare and file Notices of Consent with the court

Discovery Support

• Assist with collecting, reviewing, and organizing discovery materials
• Prepare documents for production, including Bates labeling and redactions
• Collect factual information from clients for declarations
• Index opposing party discovery productions
• Calendar discovery review deadlines and deficiency notices

Deposition Support

• Coordinate client availability
• Schedule and calendar depositions
• Arrange court reporters and videographers as needed
• Save deposition transcripts

Data Entry & File Conversion

• Convert data from PDF documents into Excel spreadsheets
• Accurately extract and organize structured data from source documents

Notice & Mailing Support

• Assist with notice mailouts, including printing, assembling, labeling, and organizing materials
• Support large?scale mailings, including settlement checks

Mediation Support

• Save and calendar mediation dates
• Calendar deadlines listed in mediator packets
• Ensure mediation payments are processed through the case management system
• Confirm discovery is complete and indexed prior to mediation

Trial Support

• Assist with ensuring clients are informed of trial obligations
• Support attorneys and paralegals with trial binders and exhibits

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