This job is posted on behalf of R.L. Barclay & Associates by Top Echelon.
Our client, a growing Texas based law firm, with offices in Houston, Texas, seeks a full-time legal assistant to join their team. This position will be responsible for performing a variety of legal administrative tasks to support our attorneys. Candidates must have excellent communication skills, be well organized, and be highly motivated.
Essential Functions
- Answers and directs telephone calls promptly, taking messages and following up when necessary
- Prepares and tracks packages and mail sent using best delivery method
- Calendars applicable deadlines and monitors all attorney calendars daily, while keeping up to date with upcoming deadlines
- Provides files and other materials necessary for any attorney meetings, court appearances, etc.
- Initiates communication with attorneys regarding due date(s) for important assignment(s) and when such assignments will be completed
- Files documents and ensures that all filing is up-to-date and in the appropriate placement
- Assists with document production and files documents with federal and state courts as requested
- Downloads filed documents and exhibits and timely saves them to our document management system
- Creates templates, table of authority/contents upon request
- Coordinates all arrangements for attorney travel (when necessary)
- Prepare and submit expense reports for attorneys
- Assists with billing tasks, including prebill edits
- Inputs time as necessary, with accuracy, and within set deadlines
- Accurately and timely prepares binders for interviews, depositions, hearings, and trial
- Undertakes file management - opening, closing, and retrieval of client files and highly confidential case files under supervision of an attorney
- Prepares formal correspondence and letters on Firm letterhead
- Manages multiple priorities and meets deadlines
- Coordinates conference registrations on as-needed basis
Requirements
- Minimum of 4 years of litigation experience in a legal assistant role
- Working knowledge of: Word, Outlook, Excel, PowerPoint, Adobe
- Excellent verbal, written, and interpersonal communication skills
- Ability to multitask and prioritize tasks effectively
Benefits
- Medical Insurance
- Dental Insurance
- Disability Insurance
- Life Insurance
- 401(k)
- Paid Time Off
- Paid Parking
Please reference job ID #72169.
About R.L. Barclay & Associates
Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.
R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.