Legal Records Supervisor
Salary
$55,417.02 - $96,979.79 Annually
Location
JENNINGS BUILDING, 4110 CHAIN BRIDGE RD, FAIRFAX (FJ16), VA
Job Type
FT Hourly W BN
Job Number
26-01769
Department
Circuit Court & Records
Opening Date
11/14/2026
Closing Date
11/27/2026 11:59 PM Eastern
Pay Grade
S19
Posting Type
Open to General Public
- Description
- Benefits
- Questions
Job Announcement
This position serves as the supervisor of the Civil Records Section of the Circuit Court. Assigns and reviews the completed work of staff to ensure proper compliance with legal and administrative requirements. Interviews, selects and trains new employees. Schedules work, approves time and attendance, and prepares performance evaluations.
Responsible for the coaching, development, and discipline of staff. Resolves unusual or difficult problems referred to by the staff. Maintains a thorough knowledge of the Code of Virginia as it pertains to civil cases. Serves as the primary point of contact for questions regarding confidential and sealed material.
Note: The salary offer for the position will be in the minimum to midpoint range ($55,417.02 to $76,198.51) and may NOT exceed the midpoint rate of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- Supervises daily operations of an assigned unit;
- Assigns, monitors, and reviews the work of staff;
- Ensures that staff adhere to Courts operating policies and procedures;
- Resolves complex customer service issues received by phone, email, fax, mail, or in person;
- Evaluates, recommends, and implements changes in unit workflow and procedures;
- Actively participates in performance management activities for an assigned unit, which include evaluating performance, identifying goals and objectives, recognizing staff achievements, and coaching for staff professional development;
- Performs various personnel duties, i.e., employee selection, coaching, training, performance evaluation and disciplinary actions;
- Serves as backup to division manager in their absence.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
- Knowledge of the functions of the assigned business areas and/or court procedures;
- Knowledge of the Code of Virginia, the Virginia Supreme Courts Clerks Manual, laws and regulations related to the assigned business areas;
- Knowledge of the courts case management system and statistical reporting requirements;
- Knowledge of principles and practices of supervisory techniques;
- Knowledge of the principles of human resources management;
- Ability to prepare reports and present findings in a clear and concise manner;
- Ability to direct and coordinate activities of a moderate sized staff;
- Ability to plan, organize, assign, train and evaluate the work of subordinates;
- Ability to interpret and explain complex rules and regulations to staff and customers;
- Ability to communicate courteously and effectively, both verbally and in writing;
- Ability to motivate, develop, and direct staff;
- Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.
Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
High school graduation; Plus four years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
- Two or more years of experience working in a court, law firm, or other legal environment.
- Organizational and leadership skills.
- At least one year of supervisory training and/or experience, including hiring, training, coaching, assigning work, evaluating, and/or implementing disciplinary actions.
- Experience in training staff.
- Excellent customer services skills and experience.
- Experience interacting with co-workers in a team environment.
- Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
- Experience using Microsoft Office software, including Excel, Outlook, Word, PowerPoint, and Teams.
PHYSICAL REQUIREMENTS:
Ability to communicate verbally and in writing. Must be able to sit or stand for extended periods of time. Requires ability to lift boxes, files and push a cart weighing up to 50 lbs. Ability to input and retrieve data from a computer. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include exercise.
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.
#LI-NW1
Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:
- Medical/Vision/Dental Insurance Coverage
- Group Term Life Insurance
- Long Term Disability
- LiveWell Program
- Flexible Spending Programs
- Paid Leave (annual, sick, parental, volunteer activity, and more!)
- Paid Holidays
- Contributory Retirement Plan
- Deferred Compensation
- Employee Assistance Program
- Employees Child Care Center
- Continuous Learning Opportunities
Please click here for a summary of our benefits.
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid
For additional details please visit the Countys benefits webpage.
Non-Merit Positions
Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance Coverage
Flexible Spending Program
Deferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
- Less than 12th grade
- High school diploma or GED
- Some college
- Associates degree
- Bachelors degree
- Masters degree
- Doctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
- Less than 45 quarter hours
- 45 to less than 90 quarter hours
- 90 to less than 135 quarter hours
- 135 to less than 180 quarter hours
- 180 or more quarter hours
- Less than 30 semester hours
- 30 to less than 60 semester hours
- 60 to less than 90 semester hours
- 90 to less than 120 semester hours
- 120 or more semester hours
- Not applicable
03
How many years of full-time equivalent experience do you have providing administrative support, technical support, customer service, or working in a court or legal environment?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than years
- Five or more years
04
How many years of full-time equivalent experience do you have working in a court, law firm or other legal environment?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than five years
- Five or more years
05
How many years of full-time equivalent experience and/or training do you have supervising staff, including hiring, training, coaching, assigning work, evaluating, and/or implementing disciplinary actions?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than years
- Five or more years
06
Please indicate which of the below supervisory experience(s) you have had. Check all that apply.
- Completed a supervisory training course
- Developed training materials and trained staff
- Assigned and monitored workload of staff
- Participated in the hiring process of new staff (i.e., sat on an interview panel)
- Completed performance evaluation(s) on staff
- Performed coaching, counseling, or a disciplinary action for staff
- None of the above
07
Please identify the type(s) of experience(s) you have had in the following areas of customer service. Check all that apply.
- Face-to-face customer service
- Telephone customer service
- Respond in writing to customer inquiries
- Research and resolve difficult and complex customer issues
- None of the above
08
Please identify the type(s) of experience(s) you have had interacting with co-workers in an office. Check all that apply.
- I work mainly by myself
- I work with a team but rarely perform duties other than my own
- I work with a team and frequently fill in for others on my team
- I have volunteered to mentor and train other employees on how to perform my job
- I have served on inter-departmental committees and teams in my organization
- I have served as a team leader
- None of the above
09
Please indicate your level of proficiency with Microsoft Excel.
- Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
- Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
- Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
- No experience
10
Please indicate your level of proficiency with Microsoft PowerPoint.
- Beginner (Basic knowledge of opening, saving and closing files; creating backwards compatible files for working with older versions of PowerPoint; utilizing the find and replace tool; applying and modifying pre-designed WordArt; spacing and arranging objects and images; converting bulleted list into flowcharts)
- Intermediate (Knowledge of applying templates and themes; converting text to diagrams and tables; inserting images and clip art; adding sound effects and music clips, adding video and animation; adding and configuring interactive action buttons; incorporating review comments and embedded MS Office content; use advanced features for saving and distributing your file)
- Advanced (Extensive knowledge in customizing PowerPoint for your own work environment; fully leveraging the power of master slides to creating consistent and easy-to-update designs; simplifying internal communication or reviews with embedded notes and comments; reusing (not re-entering) data from other applications; adding multimedia elements; recording voice-overs for presentations; setting up a self-running slideshow display for a lobby or event kiosk)
- No experience
11
Please indicate your level of proficiency with Microsoft Outlook.
- Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)
- Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)
- Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)
- No experience
12
Please indicate your level of proficiency with Microsoft Word.
- Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
- Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
- Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
- No experience
13
Please indicate your level of proficiency with using Microsoft Teams.
- Beginner (Basic knowledge of understanding basic, joining teams, using chats, channels, and managing meetings, as well as sharing files and configuring notifications. These foundational abilities allow users to effectively communicate, collaborate, and stay organized within the platform.)
- Intermediate (Ability to utilize advanced features such as scheduling and leading meetings, managing team settings, and integrating third-party apps or tools for enhanced collaboration. Additionally, these skills include using breakout rooms, organizing shared files, and customizing notifications and workflows to optimize productivity.)
- Advanced (Ability to leverage analytics, automating processes with tools like Power Automate, and managing permissions, policies, and administrative settings for large-scale organizational use. It also involves customizing and deploying apps, optimizing integrations with Microsoft 365, and implementing advanced security measures to ensure efficient and secure collaboration across teams and departments.)
- None experience
Required Question
Employer Fairfax County
Address 12000 Government Center Pkwy. Suite 270
Fairfax, Virginia, 22035
Phone 703-324-3311
Website http://agency.governmentjobs.com/fairfaxcounty/default.cfm