Office Administrator

The Office Administrator is responsible for the day-to-day administrative operations of the Christie Lites corporate office in Orlando. This role serves as the first point of contact for visitors, vendors, and deliveries while ensuring the office remains organized, well-stocked, and operating efficiently. The Office Administrator provides administrative support to executive leadership and assists with office coordination, facilities management, meeting logistics, and new hire onboarding.

This is a full-time, in-office position reporting directly to the senior executive assistant.

Key Responsibilities

Office Operations

• Open, sort, scan, and distribute incoming mail and checks.
• Receive and sign for deliveries and distribute packages to the appropriate departments.
• Coordinate outgoing shipments using FedEx, UPS, DHL, and other carriers.
• Maintain inventory and order office supplies for all departments.
• Keep office common areas organized and professional.

Facilities Coordination

• Coordinate building maintenance and repairs with vendors (HVAC, plumbing, electrical, etc.).
• Schedule and oversee vendor visits.
• Coordinate additional cleaning services as needed.
• Report and assist in resolving office maintenance issues.

Meeting & Conference Support

• Manage conference room calendars and reservations.
• Prepare conference rooms for meetings, training sessions, and company events.
• Coordinate meeting logistics for Christie Lites and Sunlarus, including room setup and cleanup.
• Ensure meeting spaces are fully stocked and presentation ready.

Administrative Support

• Assist with new hire onboarding and office orientation.
• Provide administrative support to executive leadership as needed.
• Complete special projects and miscellaneous administrative tasks assigned by the COO or CEO.
• Maintain organized records and filing systems.

Requirements

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, friendly, and customer-service-oriented demeanor.
• Strong attention to detail and ability to maintain confidentiality.
• Self-motivated with the ability to work independently.

Physical Requirements

• Ability to lift and move packages weighing up to 30 pounds.
• Ability to sit, stand, and walk throughout the workday.
• Ability to operate standard office equipment.

Benefits

• Starting pay: $18.00 per hour
• Standard Christie Lites benefits package, including PTO and company-sponsored benefits.