Office Administrator – Specialty Oral Surgery Practice

We’re seeking a standout individual who’s genuinely excited to join our growing oral surgery team. You thrive in a fast-paced, positive environment and bring the right mix of heart and hustle.

• A natural communicator who loves connecting with teammates
• Highly organized with the ability to juggle multiple priorities gracefully
• Proactive problem-solver who sees opportunities before issues arise
• Growth-minded and eager to learn, improve, and develop new skills
• Coachable, resilient, and solution-focused even under pressure
• Positive, professional, and committed to a drama-free workplace
• Team player who values collaboration and collective success

As our Office Administrator, you’ll play a vital role in keeping our multi-location specialty practice running smoothly and efficiently:

• Lead and support a team that backs ten skilled surgeons across 52 locations in four states.
• Strategically manage scheduling to optimize staff and provider time
• Deliver exceptional phone experiences with warmth, clarity, and professionalism
• Keep systems organized, identify improvements, and help streamline operations
• Coordinate van deliveries, support teams, and logistics across our network
• Handle end-of-day closing processes, including partnering with our DSO team and oversee surgical equipment needs, repairs, and replacements
• Oversee maintenance on all company vehicles
• Maintain all credentials for providers, clinics and regulatory agencies
• Manage work orders, including tracking, follow-up, and ensuring timely resolution of issues across clinics
• Oversee clinic expansion efforts, including onboarding new locations, setting up systems, and ensuring operational readiness
• Manage ordering, inventory, and supply levels to ensure uninterrupted operations
• Navigate and manage multiple systems and platforms to support scheduling, operations, and reporting
• Support a highly dynamic, multi-location operation with shifting priorities and complex coordination needs