Office Administrator

***************** Position IN OFFICE ONLY************

About Us

Ponders Hollow Custom Wood Flooring & Millwork, Inc. is a family-owned business specializing in the manufacturing of high-quality wood flooring and architectural moulding products. With a reputation built on craftsmanship, integrity, and personalized service, we are looking for a driven and hands-on Office Administrator to join our team and take a leadership role in growing the business, and driving efficiencies.

About the Position

Ponders Hollow and Mill River Slabworks is looking for a reliable, organized, and detail-oriented Office Administrator / HR & Accounting Coordinator to manage the day-to-day administrative needs of our company. This is a hands-on position working closely with management, employees, customers, vendors, payroll, and accounting.

The ideal candidate is someone who can stay organized, meet deadlines, handle confidential information, and keep track of many details without needing constant supervision.

Key Responsibilities

• Process and assist with weekly payroll, including employee hours, PTO, raises, commissions, and payroll reports.
• Maintain employee records, new-hire paperwork, attendance, PTO, and terminations.
• Assist with HR responsibilities, employee issues, disciplinary paperwork, and unemployment/PFML requests.
• Monitor bank accounts, deposits, credit cards, and account activity.
• Assist with Accounts Payable and Accounts Receivable, including bills, invoices, customer statements, and past-due accounts.
• Enter and maintain information in QuickBooks and Excel.
• Assist with health insurance, 401(k), workers' compensation, and employee benefit administration.
• Maintain OSHA records, employee safety documentation, and required filings.
• Coordinate driver/DOT records, vehicle registrations, EZ Pass, GPS systems, and highway-use tax requirements.
• Process customer and vendor credit applications.
• Monitor recurring bills, payments, renewals, and important company deadlines.
• Post job openings, review applications, and assist with scheduling interviews.
• Communicate with customers, vendors, employees, insurance companies, payroll providers, accountants, and other outside service providers.
• Maintain organized electronic and paper files.
• Provide general administrative support to management.
• Assist filing and paying state sales tax requirements and payments.
• Monitor monthly tax deadlines.

Qualifications

• Previous office administration, bookkeeping, payroll, HR, or accounting experience preferred.
• Experience with QuickBooks, Google Sheets and Docs, Excel preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Comfortable working with numbers and financial information.
• Strong computer and communication skills.
• Ability to handle confidential information professionally.
• Able to manage multiple priorities and meet deadlines.
• Reliable, dependable, and able to work independently.
• Honesty, accuracy, and follow-through are extremely important in this position.

What We Are Looking For

We are looking for someone who will take ownership of the position, keep things organized, notice when something needs attention, and follow tasks through to completion.

This is a great opportunity for someone who enjoys a variety of responsibilities and wants to become an important part of a small, hands-on company.

Apply

Please submit your resume and contact information for consideration. Qualified candidates will be contacted to schedule an interview.

Ponders Hollow is an equal opportunity employer.

Born from the experience of a fourth generation, family-run sawmill, Ponders Hollow specializes in custom wood flooring and architectural millwork. We understand the importance of quality and service; and we strive to deliver premium, finely-crafted products and to always provide the highest level of service to our customers. With generations of milling industry experience and a highly knowledgeable management team, we are certain we can exceed the expectations of homeowners and building professionals alike.