Office Assistant (with Reception Support)

Location: Cohoes, NY
Hours: Monday–Friday, 7:30 AM–4:00 PM

Salary:  $55,000 to $60,000 per year

Employment Type: Full-time

Company: Bilinski’s Sausage Mfg Company

About Us

Bilinski’s is a leading producer and distributor of high-quality sausages. We are dedicated to crafting exceptional products while ensuring efficient and seamless operations. Our team values innovation, precision, and a commitment to customer satisfaction.

Position Summary

 Responsible for processing vendor bills and customer invoices. This role also serves as a  friendly first point of contact for visitors and drivers, providing light reception support as needed.

Key Responsibilities

 Accounts Payable

• Review, scan and upload vendor invoices and receiving paperwork into our accounting  system (Sage Intacct) for processing

 Invoicing / Accounts Receivable Support

• Generate and issue accurate customer invoices when sales orders have been dispatched
• Create shipping paperwork (Bills of Lading) to accompany orders
• Ensure invoices reflect correct pricing, quantities, lot numbers, and terms
• Track and follow up on outstanding invoices as needed
• Coordinate with sales, warehouse, and logistics teams to resolve invoicing discrepancies

 General Accounting Support

• Assist with data entry into accounting/ERP system (Sage Intacct)
• Assist with other administrative tasks as assigned

 Light Reception Duties

• Greet visitors, vendors, and delivery drivers in a professional and welcoming manner
• Answer and direct incoming phone calls
• Manage incoming/outgoing mail and packages
• Maintain a tidy and organized front office/reception area
• Schedule conference room bookings and assist with office supply and weekly lunch ordering

 Qualifications

 Required

• High school diploma or equivalent; Associate's degree in Accounting, Business, or related field preferred
• 1–3 years of accounts payable, bookkeeping, or invoicing experience (food manufacturing or industrial environment a plus)
• Proficiency in Microsoft Excel and accounting/ERP software
• Strong attention to detail and accuracy in data entry  
• Excellent organizational and time-management skills
• Professional, courteous phone and in-person communication skills

 Preferred

• Experience with food industry compliance requirements (lot tracking, FIFO, traceability documentation)
• Familiarity with purchase order and inventory management systems
• Basic understanding of GAAP and general bookkeeping principles

 Work Environment

 This role is based primarily in an office setting within a food manufacturing facility. Occasional  exposure to production floor environments may occur (proper PPE provided). Standard  business hours, Monday–Friday, [7:30 AM–4:00 PM].

  Benefits: 

• Health
• Simple IRA with 3% match  PTO, etc.

 If you are looking for an opportunity where your work truly makes a difference and you can grow alongside a successful and expanding organization, we encourage you to apply today!

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