Administrative Skills, Business Operations, Business Support, Calendar Management, Cancer, Communication Skills, Conference Management, Cross-Functional, Data Collection, Detail Oriented, High School Diploma, Leadership, Logistics, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Operations, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Reporting Skills, Research Skills, Telephone Skills, Time Management, Travel Planning, Writing Skills
Office Assistant
Cancer Specialists of North Florida is seeking an office assistant for our busy specialty practice, located at our central business office. This is not a remote position. The office assistant provides administrative and operational support across various departments as needed, while also assisting the executive team. This role requires a highly organized and adaptable professional who can manage multiple priorities and step in to support day-to-day operations across the organization when needed. The ability to handle confidential information with discretion is essential.
Essential duties and responsibilities include the following:
- Provide administrative support to multiple departments and executive leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing itineraries as needed
- Assist with special projects by conducting research, compiling data, and preparing reports and presentations
- Serve as a point of contact for internal and external communications, screening and directing calls and messages professionally
- Manage incoming and outgoing mail, emails, and correspondence, ensuring timely processing and distribution
- Coordinate logistics for meetings, including agendas, materials, conference room setup, and follow-up actions
- Provide cross-functional support by assisting other departments with daily operations to help address staffing gaps or workload demands
- Run errands off-campus as needed to support organizational operations
- Perform additional duties as required to support business operations and executive initiatives
Additional skills and abilities:
- Exceptional organizational, multitasking, and time-management skills
- Strong written and verbal communication skills, with attention to detail
- Proficiency in office software (Word, Excel, PowerPoint, Outlook, or equivalent tools)
- Ability to manage confidential information with discretion and professionalism
- Strong problem-solving skills and ability to work independently
Schedule: Full-time position, MondayFriday
Location address: 7751 Belfort Parkway, Jacksonville, FL 32256
Education and/or experience:
- High school diploma or equivalent
- Prior administrative or office support experience required; experience supporting executives preferred
Compensation and benefits:
- Salary is commensurate with experience and qualifications.
Cancer Specialists of North Florida is an "EEO Employer" and "Drug Free Workplace."
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Cancer Specialists of North Florida