Office Assistant

Careerscape is recruiting on behalf of our client for a motivated entry-level Office Assistant to support daily administrative operations in a fully remote capacity. This is a great opportunity for someone early in their career to build a strong foundation in office administration while working with a supportive, established team.

Day to day, you will juggle scheduling, correspondence, data entry, and light project support, moving between tasks as priorities shift. People who thrive in this role are organized, detail-oriented, and comfortable communicating professionally over email, chat, and phone without needing constant oversight.

Responsibilities

• Manage and respond to incoming emails and phone calls in a timely, professional manner
• Schedule meetings, appointments, and coordinate calendars across teams
• Maintain and organize digital files, records, and databases
• Enter and update data accurately across internal systems
• Prepare correspondence, memos, reports, and basic presentations
• Order and track office supplies and vendor invoices
• Assist with onboarding new hires and coordinating remote team logistics
• Support basic bookkeeping tasks such as expense tracking
• Coordinate travel arrangements and expense reports as needed
• Provide general administrative support to managers and team members

Requirements

• High school diploma or equivalent required, associate degree preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Ability to manage multiple tasks and prioritize effectively
• Excellent organizational skills and attention to detail
• Reliable internet connection and dedicated home workspace
• Comfortable learning new software and virtual collaboration tools
• Prior office, internship, or customer service experience a plus
• Self-motivated with strong time management in a remote setting

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Remote-friendly stipend for home office setup
• Flexible scheduling within core business hours
• Paid training and onboarding support
• Opportunities for growth and professional development
• Employee wellness resources
• Collaborative, supportive team culture
• Annual performance reviews with merit increases