Office Coordinator (Full-Time)

Updated 03/2026 Page 1

Office Coordinator

Job Description Under direct supervision the Office Coordinator is responsible for the organization and office support for the department they work in.

Qualifications Must be able to uphold and enforce Park Districts Policies and Procedures . Illustrate a general knowledge of computer systems and POS software. Individuals must be able to provide quality customer service by demonstrating adaptability and problem-solving skills. This position also requires CPR, AED, and First Aid certification.

Pre-requisite: Ability to adhere to a flexible work schedule; varying shifts, some evenings or weekends are necessary Ability to multitask; in order to handle competing priorities and demands Cognitive skills to follow both written and verbal directions Ability to stand/walk for extended periods of time Manual labor; light to moderate lifting Ability to work in a diverse climate and environment

Primary Responsibilities This person's duties shall include, but not be limited to:

1. Provide Support: Clerical; phone calls, proof reading, spreadsheets, mail, etc. Process forms, maintain checklist and work orders Maintaining office equipment Monitors supply inventory/placing office supply orders Maintain filing system Recreation Programs: compiles daily rosters, purchase supplies, data entry, support staff at programs and delivers supplies to program locations Develop, update, and maintain daily procedures for the front office and recreation programs Responsible for the daily/monthly cash balancing as it pertains to the front office functions

2. Organization: Design and manage the workflow of the departmental office area to encourage productivity Maintain filing system Develop, update, and maintain daily procedures for the front office and recreation programs Provide clerical support for leased/purchased equipment (copiers, fax machines, postage machine, etc.) Responsible for office/recreation supply inventory Communicates/troubleshooting with vendor(s) for registration software

3. Reconciliations: Project cost accounting Assure information in POS system is current and accurate Provide clerical support for the daily/monthly cash balancing Provides clerical support for banquets, room rentals, and park rentals

Updated 03/2026 Page 2

Office Coordinator

4. Rentals: Work with customers for available dates and locations Correspondence with residents Process contracts

5. Other Duties: Clerical support as needed

Secondary Responsibilities

1. Back-up functions to the Department Supervisors