Office Manager / Administrative Assistant - Zoning Dept

Assist the Planning & Zoning Administrator in the enforcement of the Ogle County Amendatory Zoning Ordinance and ensure that daily functions of the office and customer needs are met in a courteous, professional and timely manner.

DUTIES AND RESPONSIBILITIES: (not in hierarchical order)

• Answer multi-line telephone and assist customers with zoning questions
• Assist customers in reading and interpreting Beacon GIS maps, aerial tax maps, subdivision plats and the Ogle County Amendatory Zoning Ordinance.
• Assist customers with applications and prepare site plans for Zoning Certificates.
• Answer zoning questions by phone and email.
• Log, prepare and distribute Zoning Certificates.
• Assign and understand Ogle County house numbering system.
• Maintain zoning database of all Zoning Certificates issued.
• Schedule monthly meetings for the Regional Planning Commission (RPC), Zoning Board of Appeals (ZBA) and Assessment Planning & Zoning Committee (APZ).
• Prepare and distribute hearing petitions, agendas and reports for RPC, ZBA and APZ.
• Transcript recordings for minutes of the monthly RPC and APZ meetings.
• Maintain yearly renewal records for mobile homes.
• Log Special Flood Hazard Area questions.
• Process mail.
• Cover the office in the absence of the Zoning Administrator.