Office Manager

Office Manager Page | 1 of 4 Last Modified: 5.28.2026 BEAUMONT INDEPENDENT SCHOOL DISTRICT Job Description JOB TITLE: Office Manager CLASSIFICATION: Exempt REPORTS TO: Principal PAY GRADE: PSS $36,000 Annual Choose # of days worked LOCATION: Campus DATE REVISED: May 28, 2026 About the Organization: Beaumont Independent School District serves approximately 16,315 students across 26 schools and plays a central role in the strength and future of the Beaumont community. As a district with deep history and resilience, BISD is committed to building a school system where every student experiences strong teaching and meaningful learning every day. BISD is focused on strengthening student outcomes through a coherent approach to instructional excellence, leadership development, and system alignment. The district is working to ensure that every student is known, supported, challenged, and prepared, with improvement that is not temporary, but sustained through clear expectations, aligned systems, and disciplined execution. Achieving this vision requires strong, forward-thinking leadership. BISD is seeking dedicated, results-driven leaders who are committed to improving outcomes for all students and building a system where resources, people, and priorities are aligned to what matters most-teaching and learning. Join us in building a stronger, more coherent school system for Beaumont-one where every decision strengthens student outcomes and long-term system effectiveness. About the Position: The Office Manager serves as a school-based operations leader responsible for coordinating the efficient, professional, and well-organized functioning of the campus front office and related administrative systems. This role supports the principal and campus leadership team by managing office workflows, monitoring clerical systems, coordinating communication and logistics, and helping ensure that daily school operations run smoothly for students, families, and staff. In BISD, the Office Manager helps create the conditions for strong school operations by building dependable office systems, supporting service quality, and maintaining an organized environment where information, people, and routines move with clarity and professionalism. The Office Manager may coordinate the work of office-based support staff, support campus event logistics, manage records and office resources, and strengthen front-office execution in ways that protect instructional focus and support the overall effectiveness of the school. QUALIFICATIONS: Education/Certification: The ideal Candidate will possess the following qualifications: High school diploma or GED required; bachelor's degree preferred One to three years of experience in administrative, office management, clerical leadership, or school-based office support work preferred

Page | 2 of 4 Office Manager Strong leadership and people management skills, with the ability to inspire, motivate, and develop high- performing teams. Strategic thinking and problem-solving abilities, with a keen business acumen and the capacity to drive organizational effectiveness. Excellent communication and interpersonal skills, with the ability to influence and collaborate with stakeholders at all levels of the district. Proficiency in using office software and systems, project management tools, and collaboration platforms. Demonstrated experience in driving process improvements and implementing organizational change initiatives. Strong financial management skills, with the ability to develop and manage budgets, forecast expenses, and optimize resource allocation. Excellent organizational and time management abilities, with the capacity to prioritize and manage multiple projects and initiatives simultaneously. Proven ability to analyze data, identify trends, and use insights to make informed decisions and recommendations. Knowledge of office facilities management, health and safety regulations, and compliance standards. Exceptional integrity and professionalism, with the ability to handle sensitive and confidential information Key responsibilities include: Campus Office Leadership and Coordination Provide strategic direction and leadership to the office, ensuring alignment with districts goals and objectives. Collaborate with senior management to develop and execute the office's strategic plan, including goal setting and performance tracking. Develop and maintain relationships with external vendors, negotiate contracts, and manage service level agreements to ensure cost-effectiveness and quality. Accomplishes the majority of work objectives through the management of direct reports. Provides day-to-day direction to staff; may become directly involved, as required, to meet schedules and resolve problems. Responsible for assigning work, meeting completion dates, interpreting and ensuring application of policies and procedures. Receives assignments in the form of objectives, with goals and the process by which to meet goals. Provides input to hiring, performance and budget. Staff Support and Workflow Management Develop and implement office-wide policies, procedures, and initiatives to optimize efficiency, productivity, and employee engagement. Manage and mentor a team of administrative professionals, setting performance expectations, providing guidance, and fostering a positive work culture. Foster effective cross-functional collaboration by building strong relationships with internal stakeholders and facilitating communication and information sharing. Office Systems, Records, and Resources Oversee office operations, including resource allocation, budgeting, financial analysis, and expense tracking to ensure optimal utilization of resources. Lead and coordinate office-wide projects and initiatives, ensuring timely delivery, resource allocation, and adherence to project management principles. Ensure compliance with relevant regulations, including health and safety guidelines, data protection, and security protocols. Page | 3 of 4 Office Manager Continuous Improvement and Professional Responsibility Drive continuous improvement by identifying opportunities for process enhancements, implementing automation solutions, and fostering innovation. Stay abreast of industry trends, best practices, and emerging technologies related to office management, recommending, and implementing improvements as appropriate. Performs other job-related duties as assigned. Core Skill Set: Work Complexity and Independent Judgment: Work is complex and varied, requiring application of technical guidelines and independent judgment. The role regularly recommends solutions and approaches to campus leadership, with direction provided on more complex priorities. Budget Authority: Participates in a group plan and/or budget development related to campus office operations, supplies, services, and resource use. Problem Solving: Handles both routine and non-routine decisions with some latitude, recommending solutions and improving processes as needed. Impact of Decisions: Decisions affect campus operations, efficiency, and relationships. Errors may be difficult to detect and can result in delays or additional costs. Communication and Interactions: Resolves sensitive issues, serves as a trusted advisor, and supports decision-making by presenting options and recommendations while maintaining strong service standards. Customer Relationships: Builds strong relationships by resolving issues, providing guidance, and ensuring consistent, high- quality service Measures of Success Efficient, organized, and professional day-to-day front-office operations Reliable completion of office tasks, records handling, and administrative workflows Strong service to students, families, staff, and visitors Well-maintained office systems for supplies, scheduling, communication, and document management Positive campus feedback regarding responsiveness, organization, and professionalism Consistent contribution to a school environment where operations support teaching and lear Working Conditions: Mental Demands: Maintain emotional control under stress Physical Demands/Environmental Factors: Frequent standing, stooping, bending, pulling and pushing. Move small stacks of textbooks, media equipment, desks, and other classroom equipment. The employee must occasionally lift and/or move up to 15 pounds. Normal office environment May work prolonged or irregular hours Page | 4 of 4 Office Manager Conditions of Employment/Compliance: Employment is contingent upon successful completion of all pre-employment reviews required by District policy and law, including criminal history record information review and any fingerprinting or other background-check requirements applicable to the position. The District may disqualify a candidate whose criminal history indicates a threat to students or employees or is otherwise inconsistent with the duties of the position. Where the position requires educator certification or other credentials, employment is contingent upon verification of valid credentials. Contract personnel must possess valid credentials before contracts are issued. Employees who earn certificates, endorsements, or higher degrees must file the required documentation with the District. Employees are expected to comply with all applicable Board policies, administrative procedures, and legal requirements governing employment, conduct, confidentiality, and assignment. Continued employment is subject to ongoing compliance with District expectations and applicable law. The Beaumont Independent School District does not discriminate on the basis of race, color, national origin, gender, age, material status or handicapping condition in its programs, services, activities or employment practices as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973, as amended; and the Age Discrimination Act of 1975. BISD is committed to providing a free and appropriate public education for all students The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice. Approved by Immediate Supervisor: Date: Reviewed by HR Director: Date: Received by Employee: Date: The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.