Office Manager

RESTOREPRO INC

GLENDALE, CA

Full-time

2 days ago

Job Description

Benefits:

Company parties
Free uniforms
Opportunity for advancement

We are seeking a dynamic and highly organized Office Administrator to join our team! Construction and or restoration expereince required. In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly, efficiently, and professionally. Your proactive approach and excellent communication skills will help foster a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to utilize your administrative expertise and technical proficiency in a fast-paced, supportive setting. If you thrive on multitasking, problem-solving, and delivering exceptional customer service, we want to hear from you!

Duties

Manage front desk responsibilities including answering multi-line phone systems, and directing calls with professionalism and courtesy
Handle calendar management and scheduling for meetings, appointments, and events using productivity software such as Microsoft Office and Google Workspace
Perform data entry tasks with accuracy using spreadsheets and word processing tools; maintain organized filing systems both digitally and physically
Assist with bookkeeping duties utilizing QuickBooks or similar accounting software to support billing, invoicing, and expense tracking
Provide excellent customer support by addressing inquiries promptly via phone or email, ensuring client communication is clear and professional
Support office management functions such as ordering supplies, maintaining office equipment, and overseeing general administrative tasks
Proofread documents for accuracy and clarity while ensuring adherence to company standards; manage document version control

Requirements

Proven experience in office administration or clerical roles with a strong background in office management and customer service
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and productivity software; strong computer literacy overall
Familiarity with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Strong phone etiquette skills with experience managing multi-line phone systems; bilingual abilities are a plus for diverse client interactions
Demonstrated ability to handle data entry accurately while maintaining attention to detail; experience in proofreading is beneficial
Previous experience as a receptionist or personal assistant is advantageous; familiarity with contruction and resoration prefered
Ability to manage calendars efficiently, coordinate meetings seamlessly, and support overall office operations with professionalism

Join us as an Office Administrator where your organizational talents will make a meaningful impact! We value energetic individuals who are eager to contribute their skills in a collaborative environment. This paid position offers the chance to develop your career while supporting our vibrant team every day.

Language:

Construction and or restoration adminsistration (Required)

Work Location: In person

Numbers & Facts

Location	GLENDALE, CA
Job Type	Full-time

Skills

Accounting Softwareunmatched
Administrative Skillsunmatched
Billingunmatched
Bookkeepingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Constructionunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Document Managementunmatched
Equipment Maintenance/Repairunmatched
Establish Prioritiesunmatched
Expense Trackingunmatched
Google Appsunmatched
Interpersonal Skillsunmatched
Intuit Quickbooksunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multilingualunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
Operational Supportunmatched
Operationsunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Problem Solving Skillsunmatched
Proofreadingunmatched
Resolve Customer Issuesunmatched
Software Administrationunmatched
Source Code/Configuration Management (SCM)unmatched
Spreadsheetsunmatched
Systems Maintenanceunmatched
Team Playerunmatched
Telephone Skillsunmatched
Word Processingunmatched

Level up your application

Professional resume templates

Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.

Free resume templates

Resume Builder

Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.

Resume Builder