The Office Manager will be responsible for organizing and coordinating administration duties and office procedures, creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness, communication, and safety. This office management position will provide ongoing leadership and support to the staff and drivers in the trucking, hauling and towing divisions of this transportation company. Responsibilities - Provide office leadership and support for truck drivers and staff consisting of dispatchers, logistics coordinators, and accounting personnel.
- Support company operations by maintaining office systems and supervising staff.
- Organize office operations and procedures, prepare payroll, control correspondence, design filing systems, review and approve supply requisitions, and assign and monitor clerical functions.
- Define procedures for retention, protection, retrieval, transfer, and disposal of records.
- Plan and implement office systems, layouts, and equipment procurement to maintain office efficiency.
- Establish and implement office policies by setting standards and procedures, measuring results against standards, and making necessary adjustments.
- Schedule and assign employees to complete operational requirements; follow up on work results.
- Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Recruit, select, orient, and train office staff.
- Coach, counsel, and discipline employees, and plan, monitor, and appraise job results to maintain office staff job results.
- Prepare a weekly reconcile of funds and budget, schedule expenditures, analyze variances, and initiate corrective actions to achieve financial objectives.
- Responsible for tracking, supervising and maintaining accounts receivable/payable functions.
- Verify the accuracy, details, and records of invoices and payments. Review accounts payable invoices, check requests, including sorting, matching and setting up for payment.
- Resolve discrepancies and reconcile payables and receivables.
- Contribute to team effort by accomplishing related results as needed.
- Company meeting coordination
- Any other task assigned
Qualifications - High school diploma, GED, or equivalent
- Two to three years’ experience in an office setting as a manager
- Proficiency with Microsoft Office Suite or similar software, and accounting software.
- Experience with office equipment (e.g. fax machines and printers)
- Knowledge of fleet vehicles preferred
- Basic knowledge of a CDL and it's requirements
- Attention to detail.
- Strong organizational and communication skills
- Confidentiality and integrity
- Strong customer service skills, professional demeanor
- Ability to communicate calmly and effectively.
- Ability to think analytically and to resourcefully draw accurate conclusions.
- Willingness to travel as necessary, work the required schedule, work at the specific location required.
- Time management skills.
Physical Requirements - Frequently required to use hands to touch, handle, and feel, and to reach with hands and arms
- May on occasion be required to exert physical effort involving lifting/moving objects that may weigh 20 pounds, stooping, reaching, carrying and pushing.
Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. We encourage all qualified applicants to apply.
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