Office & Operations Coordinator

Role Overview:

Delta E is seeking a highly organized, proactive, and detail-oriented Office & Operations Coordinator to serve as the backbone of our day-to-day office operations. This role is ideal for someone who enjoys creating a welcoming and efficient workplace, thrives in a fast-paced environment, and takes pride in supporting both people and processes. This position will require wearing many hats—including general office operations, supporting administrative and employee initiatives, managing events and logistics, and helping ensure our team has the tools and resources needed to do their best work. We're looking for someone who is dependable, adaptable, and enjoys taking initiative to solve problems, improve processes, and contribute to a positive company culture.

Key Responsibilities:

• Manage day-to-day office operations and maintain a professional, organized, and welcoming office environment
• Coordinate office vendors, maintenance requests, supplies, kitchen/snack inventory, and workplace logistics
• Provide flexible administrative support across teams, including document preparation, coordination, recordkeeping, and data management
• Maintain and organize company records, databases, templates, and administrative documentation
• Support employee onboarding, office setup, and general administrative processes
• Coordinate company events, meetings, trainings, and team activities including managing location and catering logistics
• Proactively identify operational needs, initiate tasks independently, and support process improvements across the organization
• Provide flexible administrative and operational support across teams in a fast-paced, collaborative environment

Basic Qualifications:

• 3+ years of experience in office administration, operations coordination, and/or administrative support roles. Experience in AEC industry preferred
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and shifting responsibilities in a fast-paced environment
• Excellent written and verbal communication skills with strong attention to detail and follow-through
• Proven ability to work independently, take initiative, and proactively identify and complete tasks with minimal oversight
• Highly adaptable and comfortable wearing many hats across office operations, administrative support, employee support, and company initiatives
• Ability to take direction from multiple team members and stakeholders while remaining organized and responsive
• Reliable, resourceful, and solution-oriented with strong problem-solving skills
• Experience coordinating vendors, office operations, workplace logistics, or company events
• Comfortable learning and navigating new software systems, platforms, and administrative tools as company needs evolve
• Ability to maintain professionalism and discretion while supporting leadership and internal teams
• This role requires full-time onsite presence in our downtown Seattle office

Preferred Qualifications:

• Strongly preferred: 3+ years of prior experience working in the AEC (Architecture, Engineering, and Construction) industry or a related engineering consulting/professional services environment
• Familiarity with engineering consulting project workflows, proposal processes, and project coordination practices
• Familiarity with CMap or similar CRM, project management and operation software
• Experience maintaining or updating internal websites, intranet platforms, or basic web content
• Experience supporting onboarding or HR administrative processes
• Experience planning internal events or employee engagement activities

Note: Preferred Qualifications are things which are desirable, but not required; all candidates who meet the Basic Qualifications are encouraged to apply