OFFICE SECRETARY III

Introduction

Maryland Department of Labor is currently accepting applications from qualified candidates for an Office Secretary III within the Division of Workforce Development and Adult Learning. As a member of team Labor, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

ASTD10

LOCATION OF POSITION

Maryland Correctional Institute - Hagerstown (MCI-H)

18601 Roxbury Road

Hagerstown, MD 21746

Main Purpose of Job

To provide secretarial and administrative services for the correctional education program located at Maryland Correctional Institute of Hagerstown.

POSITION DUTIES

Duties of this position include but are not limited to:

• Develop and maintain confidential files on student (including transfers), referrals, promotions, removals, records, schedules, and graduations. Update records on school database for monthly report accuracy. Enter, update, verify and retrieve data using computer data base or spreadsheet software applications.Â
• Receives telephone calls and visitors, exercising good judgment, courtesy, tact., and discretion in handling information, answering routine inquires, and conveying messages to staff when required.Â
• Prepare and disseminate daily student information on location changes and status as well as schedules; Opens, sorts, reads and distributes incoming correspondence.
• Collect, examine, verify and maintain statistical data used in reports
• Secure quotes, draft and type requisition forms, monthly reports, inventory office and school supplies and other material; Performs other related duties.Â

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:Â

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. Â

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.Â

1. At least one year of experience using Microsoft Office and Google Workspace applications.Â

2. At least one year of experience providing effective written and verbal communication in a professional setting.Â

3. At least one year of experience managing multiple task, priorities, and deadlines simultaneously.Â

4. At least one year of experience coordinating schedules, appointments, meetings, or related administrative activities.Â

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.Â

SELECTION PROCESS

Please make sure that you provide enough information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Unfortunately, we won''t consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

A resume and cover letter are encouraged for this position. Please upload one Word or PDF file that includes your combined cover letter and resume using the âTranscriptâ upload function, or via the JobAps âOtherâ tab. Note that initial screening is based only on the information provided within the online application.Â

For positions that require a bachelor''s/master''s degree, etc.:Â

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted before hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-231-2925.

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Your education, training, and experience will be assessed against the requirements of the position. It is essential that the application is filled out completely and accurately, including any required documentation (diploma, transcript, certification, license, etc.). Detail all relevant education and experience specifically addressing the minimum, desired, and/or selective qualifications.

 *Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM''s Helpdesk directly at (410) 767- 4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov.

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veteransâ status.Â

If you encounter difficulty attaching required or optional documentation, you may contact Brittany Small via email to brittany.small@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Maryland Department of Labor / Office of Administration

Attn: Brittany Small 26-001362-0022Â

100 S. Charles Street, 5th Floor

Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.