Operations Coordinator

Sparks Group has partnered with a community development organization and together we are seeking a detail-oriented Operations Coordinator to support daily operational activities with a focus on grants administration, data management, compliance, and process improvement. This role will play a key part in ensuring operational efficiency, maintaining accurate records, supporting internal stakeholders, and helping to streamline administrative processes. The ideal candidate will possess strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Operations & Administrative Support

• Process and review transactions, applications, and requests while ensuring accuracy and compliance with established policies and procedures.
• Conduct research, verification, and due diligence activities as needed.
• Create, maintain, and update records within internal databases and management systems.
• Prepare documentation, reports, and materials for internal review and decision-making processes.
• Monitor and manage departmental inboxes and respond to inquiries from internal and external stakeholders.
• Maintain organized files and documentation to support compliance, auditing, and operational requirements.
• Support stakeholders by answering process-related questions and assisting with administrative requests.

Process Improvement

• Identify opportunities to improve workflows, documentation standards, and internal controls.
• Develop and maintain process documentation, standard operating procedures, and reference materials.
• Assist with process optimization initiatives and special projects.
• Support audit readiness efforts and ensure documentation standards are consistently maintained.

Team Collaboration

• Work closely with team members to ensure compliance with organizational policies and procedures.
• Provide cross-functional support and assist with departmental coverage as needed.
• Participate in special projects and operational initiatives that support departmental goals.
• Maintain accurate records and contribute to overall operational efficiency and transparency.

Required

• Strong Microsoft Excel skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.

Preferred

• Experience in operations, grants administration, nonprofit administration, or related fields.
• Experience working with compliance-driven processes and documentation.
• Experience utilizing CRM, database, grant management, or donor management systems.
• Experience supporting process improvement and operational initiatives.

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This job is In-Person.

Pay Range: Hourly $28.00 to $31.25

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.