Benefits:- Employee discounts
- Opportunity for advancement
- Training & development
About the Role:K. Payne Contracting, LLC is looking for a motivated and organized Office Admin to join our growing team in Nashville, TN! This is a great opportunity to be the backbone of a dynamic contracting company where your attention to detail and people skills will make a real impact every day.
Operations Administrator (Full-time or Part-time)
Position Overview
KPC Janitorial is seeking a detail-oriented and organized Operations Administrator to support our daily business operations. This role is ideal for someone who excels at multitasking, problem-solving, and communicating with employees, vendors, and clients in a fast-paced environment. The Operations Administrator will play a key role in ensuring office operations, staffing, scheduling, and work order management run efficiently.
Responsibilities
Responsibilities include, but are not limited to:
- Manage day-to-day office operations, including responding to emails, phone calls, and general correspondence.
- Coordinate scheduling, appointments, virtual interviews, and calendars for field and office staff.
- Handle inbound and outbound staffing and operational calls.
- Assign, monitor, and close out work orders, ensuring completed work is submitted to clients.
- Maintain and organize employee files, contracts, work orders, and company documentation.
- Assist with onboarding new employees and vendors.
- Support operations management with administrative tasks, reporting, and project coordination.
- Process invoices, purchase orders, and assist with basic administrative and bookkeeping tasks.
- Serve as the primary point of contact for employees, clients, vendors, and subcontractors.
- Order and track office and operational supplies as needed (approximately once per month).
- Ensure timely communication and follow-up on operational requests and staffing needs.
Qualifications
- Previous experience in an administrative, operations, or office support role required.
- Experience in janitorial, facilities management, construction, staffing, or a related industry is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational, time management, and multitasking skills.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to think critically, solve problems, and learn new systems quickly.
- Familiarity with QuickBooks or similar accounting software is preferred but not required.
- Self-motivated, dependable, detail-oriented, and able to work independently while contributing to a team.
Requirements
- Reliable phone and laptop compatible with business applications.
- Professional home office or workspace with dependable Wi-Fi.
- Ability to make and receive calls, respond to messages, and participate in virtual meetings throughout the workday.
- Availability for:
- Monday Operations Meeting: 1:30 PM – 2:30 PM (CT)
- Wednesday Admin Meeting: 1:00 PM – 2:00 PM (CT)
- In-person office meetings: Approximately once every 1–2 months.
Schedule
Full-time or Part-time
- Monday–Friday Morning Hours
Compensation
Salary: To Be Determined (TBD)
About Us:K. Payne Contracting, LLC is a trusted contracting company proudly serving the Nashville, TN area with a commitment to quality workmanship and reliable service. Our clients keep coming back because we deliver results they can count on, and our team stays because we foster a supportive, hardworking environment where everyone's contributions matter.