Part-Time Personal Assistant (Family Office) Location: Sebastopol, CA About the Role We are seeking a highly organized and proactive Personal Assistant to support a busy family office client based in Sebastopol. The Personal Assistant will serve as a trusted partner, helping ensure the smooth day-to-day operation of the family's personal and household affairs. This is a hands-on, dynamic role that requires exceptional attention to detail and the ability to anticipate needs.
Key Responsibilities Errands & Lifestyle Management
Run personal and household errands. Coordinate personal appointments and day-to-day logistics. Assist with transportation needs as required. Support ad hoc personal and family office-related projects.
Meal Preparation
Order from meal delivery services and cook as needed.
Administrative Support
Track expenses, receipts, and invoices; assist with bill pay and expense reporting. Manage correspondence, including emails, calls, and mail. Oversee filing and organizing projects
Household & Property Management
Coordinate household projects from start to finish, including sourcing vendors, obtaining quotes, scheduling work, and monitoring progress. Serve as the primary point of contact for contractors, maintenance providers, repair technicians, and other service professionals. Research and recommend service providers, products, and solutions to support household needs. Coordinate home organization projects, including working with professional organizers and other specialty vendors.
Qualifications
5+ years of experience as a Personal Assistant, Executive Assistant, or similar role(family office or private household experience strongly preferred). Exceptional organizational, multitasking, and time-management skills. Strong problem-solving ability and proactive mindset. High level of discretion, integrity, and professionalism. Excellent written and verbal communication skills. Calm, flexible, and adaptable under changing priorities. Service-oriented with a positive, can-do attitude. Valid driver's license and reliable transportation.
Schedule & Expectations
Part-time, 1-2 days per week. Flexibility and a willingness to respond outside of standard working hours may be required depending on priorities. Ability to adjust schedule based on travel, events, or time-sensitive needs.