Payroll Compliance and Finance Administration Coordinator/Program Project Coordinator (Aviation)

Payroll Compliance and Finance Administration Coordinator/Program Project Coordinator (Aviation)

Salary

$60,837.95 - $97,098.92 Annually

Location

Aviation Administration - Terminal 4, 320 Terminal Drive Suite 200, Fort Lauderdale, FL 33315, FL

Job Type

Full-Time

Job Number

1414546

Department

Avi AF&B Financial Operations

Opening Date

07/31/2026

Closing Date

Continuous

Veterans Preference Notice

Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

International Degree Verification

International degrees must be evaluated by an approved member of the National Association of Credential Evaluation Services (NACES) www.naces.org/members or the Association of International Credential Evaluators (AICE) https://aice-eval.org/endorsed-members. Candidates are responsible for all evaluation expenses. Completed evaluations do not guarantee employment and are subject to approval by Broward County Human Resources.

• Description
• Benefits
• Questions

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking a qualified candidates for the position of Payroll Compliance and Finance Administration Coordinator (Program/Project Coordinator) in the Aviation Finance Division.

This job announcement will remain open until a sufficient number of applications are received.

Benefits of Broward County Employment

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Tuition Reimbursement (Up to 2K annually)

Up to 40 hours of Job Basis Leave for eligible positions

Paid Parental Leave

Health Benefits

High-Deductible Health Plan - bi-weekly premiums: Employee $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2000 Annually

Consumer Driven Health Plan - bi-weekly premiums: Employee $82.58 / Family $286.79

Florida Retirement System (FRS) - Pension or Investment Plan

457 Deferred Compensation County matches up to $2,000 a year

The Broward County Aviation Department (BCAD), which operates Fort Lauderdale-Hollywood International Airport (FLL) and North Perry Airport (HWO), is seeking a highly analytical and results-driven Payroll Compliance and Finance Administration Coordinator (Program/Project Coordinator) to support payroll administration, administrative functions, and cross-divisional coordination across both airport facilities. This position performs advanced-level coordination and oversight of payroll auditing, and administrative functions within the Finance Division. The incumbent serves as a liaison between Finance, Risk Management (Workers Comp), operational airport divisions, external agencies, vendors, Finance & Administrative Services Department (FASD) to ensure operational continuity, financial integrity, regulatory compliance, and efficient service delivery.

The role requires independent judgment, interpretation and application of collective bargaining agreements and County policies, advanced analytical skills, and the ability to manage high-volume financial and workforce-related processes within a complex public-sector airport environment supporting over $400 million in annual aviation revenue streams.

General Description

Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements

Requires a Bachelors degree from an accredited college or university with major coursework in finance, business, public administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years experience in finance, or a staff administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.

Special Certifications and Licenses

Possess and maintain a valid Florida Class E Drivers License based on area of assignment.

Preferences

Masters Degree in Accounting, Finance, or a closely related field

Project Management Professional (PMP) Certification

AAAE Certified Member

AAAE Airport Certified Employee - Finance

Additional Information

All candidates must complete an extensive ten (10) year work history verification and criminal background check, including fingerprinting and all other information as required by the Federal Aviation Administration. Ability to maintain authorization to drive a County vehicle.

The Aviation Department operates under a Drug-Free Workplace Policy in compliance with the provisions of the Federal Drug-Free Workplace Act of 1988. All Aviation Department employees must possess the ability to interact courteously with the public, Airport vendors, contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment.

Ability to obtain/maintain Security Identification Display Area (SIDA) access with Customs and Border Protection Seal.

Ability to obtain / maintain Airfield driving privileges.

Must possess a valid Florida drivers license during employment and maintain authority to drive on County business.

Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA).

SCOPE OF WORK

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

The ideal candidate is a highly organized and an analytically driven professional with demonstrated experience in payroll administration, financial operations, workforce coordination, and process improvement within a large, multi-divisional organization. The successful candidate possesses strong technical proficiency in enterprise systems such as UKG/Kronos and Oracle PeopleSoft, and collaborates effectively across multiple functional areas.

Responsibilities include with the following:

• Coordinate payroll operations for the Aviation Department, reviewing and processing 700+ weekly employee timecards within UKG/Kronos.
• Balance and reconcile payroll activities across 13 operational sections on a biweekly basis.
• Prepare, review, and coordinate payroll adjustments, retroactive corrections, specialty pay calculations, and shift differential validations for submission to FASD Payroll.
• Research, interpret, and apply collective bargaining agreements, County Administrative Code provisions, and payroll policies to ensure accurate compensation processing.
• Develop, maintain, and update Aviation Department payroll procedures manuals, SOPs, and related training documentation.
• Provide payroll systems support and training to supervisors, managers, and directors regarding payroll procedures, compliance requirements, leave processing, and workforce reporting.
• Coordinate donated leave processing and payroll-related compliance documentation.
• Oversee and track casual employee compliance thresholds, leave documentation, and related records.
• Support onboarding and offboarding activities related to payroll setup.
• Enter and reconcile journal entries related to interdepartmental County charges and operational adjustments.
• Coordinate emergency payroll and financial continuity activities during declared emergency events and airport activations.
• Prepare FEMA-related documentation, disaster cost recovery reporting, Kronos emergency payroll entries, and FALE documentation.*Attend Emergency Management Cost Recovery Coordinator meetings and support disaster recovery financial operations.
• Support continuity of financial and payroll operations during emergency response and recovery activities.
• Serve as Aviation Department P-Card Coordinator and oversee departmental P-Card compliance, transaction auditing, policy adherence, and related training activities.
• Review and approve P-Card applications and prepare associated memorandums and supporting documentation.
• Serve as BCAD Finance P-Card holder and coordinate operational purchases, travel arrangements, and procurement activities. *Prepare and review travel authorizations and expense reports for Finance Division employees.
• Serve as Public Records Request (PRR) Coordinator for BCAD Finance.
• May supervise and coordinate assigned administrative staff and support personnel.
• Prepare payroll analysis for executive leadership to support strategic and operational decision-making.
• Perform related work as assigned.

Competencies

• Decision Quality:

Makes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart, independent action in urgent and non-routine situations, knows when to escalate for others involvement.

• Plans and Aligns:

Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own teams work with other workgroups. Looks ahead to determine and obtain needed resources to complete plans.

• Optimizes Work Processes:

Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.

• Communicates Effectively:

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others input and perspectives, asks questions, and summarizes to confirm understanding.

• Situational Adaptability:

Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. May vary by work location.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Varies by work location.

SPECIAL INFORMATION

County Core Values

All Broward County employees strive to demonstrate the Countys four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Copyright 2025 Korn Ferry. ALL RIGHTS RESERVED

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward Countys Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of County-paid life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Employees who are hired into a full-time, or part-time position working 20 hours per week, are considered benefits-eligible. Benefits become effective on the first of the month following 30 days of employment. Additional information about Broward County Benefits.

01

Do you possess or have the ability to obtain a valid Florida Class E Drivers License?

• Yes
• No

02

What is the highest level of education you have completed with major coursework in finance, business, public administration or closely related field?

• High school diploma/GED
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree
• No Degree

03

How many years of technical clerical and administrative experience in the accounting/finance field do you possess?

• Less than two years
• Two years
• Three years
• Four years
• Five years
• Six or more

04

Do you have any experience with the following: Please check all that apply.

• UKG Kronos
• PeopleSoft Financials
• Microsoft Excel
• Any Public Records Request Software

05

Please describe your experience reviewing, monitoring, and updating various transactions in PeopleSoft.

06

Please list other types of software you are familiar with and your level of experience with each.

07

Can you describe your experience with payroll processing and the systems you've used?

08

What experience do you have with P-Card management or procurement processes?

09

What's your experience handling public records requests or information requests?

10

What type of work have you completed in Microsoft Excel that would demonstrate your highest level of proficiency?

11

Please describe your experience working in a team environment and how comfortable are you with assisting a teammate?

12

Please describe your experience in working with management to develop, revise and implement policies and procedures.

13

How have you handled a conflict with a customer or coworker?

Required Question

Employer Broward County

Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800

Phone (954) 831-4000

Website http://www.broward.org/careers