PR Events Coordinator - Operations

The Daughters of the American Revolution (DAR) is seeking a thoughtful, organized, and collaborative administrative professional to join our staff.

Our Public Relations Events Coordinator will be responsible for supporting year-round logistical planning and execution of internal DAR events.

The Public Relations Department works closely with executive leadership, DAR members, and other headquarters departments to collaborate and oversee the organization's communications, special projects, websites, media relations, annual convention, and special events.

This position will provide support in the planning and execution of large-scale DAR events, most notably, year-round coordination related to the DAR annual convention, and apply their experiences, interpersonal skills and administrative knowledge to ensure the smooth flow of communication and planning throughout the year.

This position is ideal for someone with project management and/or customer service experience looking to focus their skill set in a non-profit, membership-oriented office.

Essential Functions:

• Supports preparations for internal events, especially the DAR annual convention, by arranging key personnel and vendors, managing payments, and executing logistics throughout the event.
• Manages high-volume daily communication and coordination with executive leadership, DAR members, and department heads to execute internal events.
• Solicits vendor proposals and ensures timely communication regarding event details.
• Collaborates with Public Relations staff and leadership on a wide range of communications, special projects, and events.
• Reviews and analyzes professional contracts as well as oversees budgets and invoicing.

Reports to: Public Relations Events Manager

Work Schedule: This is a full-time position, with limited telework options available.

Required Qualifications:

• Minimum of 2 years of experience in the coordination of conferences or events with a focus on logistics and/or project management, vendor relations, and communication management.
• Bachelor's degree or equivalent and relevant work experience required.
• Strong project management and organizational skills and a demonstrated ability to establish and communicate priorities. Quickly able to shift focus if needed.
• Displays a strong attention to detail in all levels of work.
• Excellent written and oral communication skills, including interpersonal skills and the ability to convey information to a wide range of individuals.
• Experience in a membership services/volunteer, or specialty customer service/client environment. Experience in a non-profit environment is helpful.
• Effective computer skills in Word, Outlook, Excel, and database experience. Knowledge of SAP Concur, Canva, SurveyMonkey, Eventbrite and Cvent experience a plus.
• Takes initiative in their tasks and projects and finds ways to be more efficient in processes.
• Highly adaptable and flexible, able to effectively problem-solve and develop new ideas or different approaches to improving or streamlining projects or other work responsibilities.
• Regular movement, such as walking, bending, lifting, reaching, and stooping leading up to and during special DAR events and DAR annual convention (Continental Congress).

Perks and Pay:

• Hiring annual salary range is between $50,000 to $56,000, with the final determination based upon the candidate's overall experience.
• We offer both paid vacation and paid sick leave, up to 12 days each for the 1st year of employment and observe 14 holidays.
• Medical/Rx, dental, and vision benefits.
• Employer-paid life insurance/AD&D and Long-term disability insurance.
• Flexible spending accounts (health and dependent care)
• HSA with employer contribution if enrolled in the HDHP option.
• 403(b) retirement plan with a full-vested employer match.
• Free tickets to Constitution Hall events.

As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The DAR will not tolerate discrimination or harassment based on any of these characteristics.