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Administrative Assistant Jobs in Somerville, MA

Program Administrative Assistant - part time

Behavioral Health Network
  • Somerville, Massachusetts
    15 days ago

    Job Description

    Behavioral Health Network (BHN) is a leading statewide provider of behavioral health services and a Certified Great Place to Work. Since 1938, BHN has helped individuals, families, and communities thrive through compassionate, high-quality care and support. With deep roots in Western Massachusetts and a growing presence in communities throughout the state, we are currently seeking an Administrative Assistant to join our OTP team and help advance our mission of empowering people to live healthier, more fulfilling lives.

    What We Offer:

    • Meaningful Administrative Role – Serve as a key point of contact for individuals served, supporting their treatment journey from day one.
    • Professional Growth – Develop skills across clinical documentation systems, office operations, and community coordination.
    • Supportive Team Culture – Join a collaborative workplace guided by our HEART values: Humanity, Empowerment, Accountability, Respect, and Teamwork.
    • Stability & Opportunity – Build your career with a respected organization serving Massachusetts communities since 1938.
    • Comprehensive Benefits – Generous PTO, 403(b), educational assistance, medical, dental, vision, employee assistance programs, and more.
    • Certified Great Place to Work – Work for an organization recognized for creating a positive and engaging employee experience.

    What You Will Do:

    • Welcome individuals served and visitors, and complete the intake process, including demographic information and required documentation.
    • Enter and maintain accurate records in Carelogic, Central Registry, and Methasoft platforms.
    • Schedule intake diagnostics and appointments, and alert clinical and nursing staff of admissions.
    • Scan and maintain intake and treatment documentation in the EHR document library.
    • Answer incoming calls, coordinate referrals with clinical staff, and collect payments/copayments as needed.

    Who You Are:

    • High School Diploma or GED required.
    • One year of prior administrative/secretarial support experience.
    • Proficient in Microsoft Office and standard office equipment.
    • Excellent interpersonal, verbal, and written communication skills.
    • Ability to work effectively with individuals recovering from substance use disorders and understand the sensitivities of the population served.

    We Hire for HEART! Since 1938, BHN has delivered high-quality, culturally responsive behavioral health care, building deep roots in Western Massachusetts while expanding our impact in communities throughout the state. Our core values—Humanity, Empowerment, Accountability, Respect, and Teamwork—guide how we lead, serve, and support one another. If you're ready to bring your organizational skills to a mission-driven team where your work truly matters, we'd love to hear from you.

    Pay Range: $22 - $25 per hour

    SCHEDULE:

    Monday Through Wednesday: 10:00AM - 3:00PM

    Thursday: OFF

    Friday: 9:00AM - 3:00PM

    Saturday: 7:00AM - 10:00M (rotating) 

    On a week when Saturday is off, the schedule will be: Monday through Wednesday: 9:00am - 3:00pm Thursday: OFF Friday: 9:00am - 3:00PM

     

    How do I apply?

    If you are interested in this opportunity, please click “Apply for Job” below or visit our website at www.bhnworks.org and click on “Browse All Jobs” to apply!  You can also email your resume to Elisa Auker at

    elisa.auker@bhninc.org

     

    BHN is committed to social justice and diversity and strongly encourages diverse candidates to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

    Numbers & Facts

    LocationSomerville, Massachusetts
    Websitehttps://www.bhninc.org/about

    Skills

    • Administrative Skillsunmatched
    • Behavioral Healthunmatched
    • Clinical Information Systemsunmatched
    • Clinical Study Publicationsunmatched
    • Communication Skillsunmatched
    • Employee Assistance Planunmatched
    • Healthcareunmatched
    • Healthcare Providersunmatched
    • High School Diplomaunmatched
    • Hospital/Healthcare Constructionunmatched
    • Interpersonal Skillsunmatched
    • Medical Assistanceunmatched
    • Microsoft Officeunmatched
    • Office Equipmentunmatched
    • Organizational Skillsunmatched
    • Presentation/Verbal Skillsunmatched
    • Record Keepingunmatched
    • System Operationsunmatched
    • Team Playerunmatched
    • Writing Skillsunmatched

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