Project Accounting Manager

Description

Are you looking to join Florida’s fastest-growing MEP team?

B&I Contractors, Inc., a proud five-time winner of the Great Place to Work certification, is seeking an experienced and dedicated Project Accounting Manager to join our dynamic and expanding team.

Why Choose B&I Contractors, Inc.?

• Industry Leader: Florida’s fastest-growing mechanical contractor specializing in large-scale commercial projects.
• Continuous Development: NCCER-certified in-house and online training to help you advance your career.
• Comprehensive Benefits: Employer-paid health insurance, accrued vacation and sick time, plus a wellness reimbursement program.
• Retirement Benefits: 100% employee-owned ESOP, 401(k) with company match, and post-tax Roth IRA options.
• Established Legacy: Over 1,500 employees contributing to our success since 1960 with a proven record of excellence.

ROLE SUMMARY:

Compilation of necessary project information keeping Job Book up to date including but not limited to: Job Information Sheet, Job Cost Estimate, Schedule of Values, Executed Contracts, Certificates of Insurance, Bond, Billing Information, Job Cost Estimate and Schedule of Values into accounting program and external systems. Manage project accounting staff. 

ESSENTIAL DUTIES:  

Project Administration 

• Manage sufficient staff levels to accommodate workload
• Supervise and support project account staff
• Follows up in receiving the executed contract
• Requests proper Certificate of Insurance for customer
• Requests Bond, when required by contract.
• Determines billing information, due date, where to send, format (required forms)
• Generates and mail Notice to Owner within 45 days from first date of labor
• Follows up on all change orders and corresponding job cost estimates
• Maintains a spreadsheet showing accounting information needed for all jobs
• Provides project information to suppliers and subcontractors, as requested
• Collections

Project Accounting 

• Reviews job cost reports to ensure project is billed properly.
• Reviews job cost reports to ensure job cost estimates match the contract amounts.
• Reviews job cost reports to ensure all change orders have been posted and billed, and that the total billed matches the revised job cost estimate.

Project Billing (on an AIA format) 

• Gathers information to send to Project Manager for billing, including current Job Cost Report, last month's billing sheet, this month's billing sheet, copies of supplier and subcontractor invoices, change order information.
• Produces billing and submit to customer on or prior to the billing due date.
• Produces re-billing if necessary (customer reduces or changes our billing).
• Posts billing into accounting program.
• Follows up and post retainage billings, 5% whenever able, and 10% upon completion of project.
• Follows up and bill all change orders and extras prior to closing project.

Project Billing (Lump Sum) 

• Produces billing and submit to customer on or prior to the billing due date.
• Posts billing into accounting program.

Time and Material Billings 

• Gathers all supplier invoices, subcontractor invoices, B&I labor sheets and bill to customer on a time and material form.
• Post billing into accounting program;
• Maintains files on all non-AIA invoices;

Collections 

• Print monthly customer statements and mail.
• Take calls from customers regarding billings, payments, change orders, etc.
• Make collection calls whenever necessary
• Execute releases for B&I payments
• Request releases from Sub/Suppliers
• Create Subcontractor check run when funding is available
• File NONP / Liens

Cash Receipts, when necessary 

• Post cash receipts into accounting program.
• Prepare deposits for bank 

Misc:
Set up AR customers.

MINIMUM REQUIREMENTS:   

• Bachelors degree in Accounting.
• Construction industry experience.
• Supervisory experience.
• Proficiency in Word, Excel and Database planning
• Minimum 3 years previous experience. Valid Florida driver's license, Notary helpful, and working knowledge of Florida Construction Lien law. 

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