Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
About the Role We are seeking a highly organized and proactive Project Administrative Assistant to support our construction project managers and field teams. This role plays an important part in coordinating project documentation, tracking progress, supporting compliance, and ensuring smooth day-to-day operations across active job sites.
Responsibilities
Provide administrative support to the construction and project management teams
Assist with preparing and maintaining project schedules, submittals, and RFIs
Organize and manage project documentation including contracts, permits, drawings, change orders, safety forms, and close-out documents
Track and maintain logs for submittals, daily reports, safety documentation, and project progress
Coordinate meetings, prepare agendas, take notes, and distribute minutes
Support procurement activities such as purchase orders, vendor forms, and materials tracking
Assist with timecard collection, labor reports, and daily manpower records
Maintain communication with subcontractors and vendors as needed
Help ensure compliance with company safety policies and project requirements
Prepare spreadsheets, project binders, and documentation packages for clients, inspectors, and internal teams
Provide general administrative support including filing, scanning, travel arrangements, and correspondence
Assist with onboarding paperwork and documentation for on-site personnel
Perform other project-related and administrative tasks as assigned
Qualifications
High school diploma required; associate or bachelor's degree preferred
1–3 years of administrative experience in construction or a related field
Strong understanding of construction terminology and project workflows
Excellent organizational and multitasking skills
Strong verbal and written communication abilities
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to read or reference construction drawings (preferred but not required)
Strong attention to detail with the ability to meet deadlines
Ability to maintain confidentiality and handle sensitive project information
Preferred Skills
Experience with construction project management software (Procore, Bluebeam, Autodesk, Buildertrend, etc.)
Familiarity with job site safety requirements and compliance reporting
Knowledge of procurement or basic accounting processes
Experience supporting field superintendents or project managers
Why Join Us
Competitive compensation and benefits
Opportunity to grow within an expanding construction operation
Collaborative team environment
Exposure to major commercial, industrial, or data center projects