Job Summary
Project Coordinator will assist with the planning and implementation of various projects within the Integration Division. This includes assisting various teams including Sales, Project Management, Engineering, and Finance with a broad spectrum of tasks throughout the lifecycle of the project.
Qualifications
The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising independent judgment and discretion.
Education
- Highschool diploma or GED
- Bachelor's degree in business, communications, or a related field a plus
Skills
- Ability to communicate information and ideas in writing, in person, and over the phone in a clear and concise manner
- Strong documentation, communication, organization and time management skills
- Familiarity with project mangemetn or spreadsheet software
- Ability to work on a team, maintain a positive attitude, and be open to learning
- Must excel in a fast-paced, demanding, and continuously changing environment
- Should be comfortable taking initiative
- Must have excellent attention to detail
Experience
- 1 to 3 years of administrative, assistant, or project support experience
- Experience with A/V system integration a plus
Responsibilities and Duties
- Assist project managers in:
- Managing project scope, project schedule, and project costs including the preparation and submission of change orders
- Preparing reports regarding status of projects for clients and management
- Tracking and communicating client schedules to the internal team
- Ensuring both internal and external deliverables meet contract requirements and deadlines
- Coordinating internal resources and third parties/vendors through the project life cycles
- Maintaining relationships with clients, contractors, and vendors
- Creating and maintaining comprehensive project documentation
- Assist Account Executives in:
- System processing for business opportunities, proposals and new sales contracts
- Creating and maintaining project templates
- Maintain sales databases, track accounts, and process purchase orders and invoices
- Assist Engineering with building schedule of work structures
- Prepare equipment lists
- Create and coordinate purchase requisitions
- Collaborate with warehouse manager on equipment rentals as instructed by management, ensuring timely delivery and return
- Assist with billing processes, including submitting invoices, managing revisions, and troubleshooting any discrepancies or issues that arise
- Regularly correspond with all team members to maintain clear communication on general status and high-risk items, report and escalate to management
- Assist Service Manager with coordination of service calls, related system processing and maintaining service assets