Project Coordinator

Role: Project Coordinator

Duration: 6-12+ Months Contract

Location - Santa Clara, CA

Onsite Requirement - Yes

Number of days onsite - (Onsite 5 days/week)

Must Have Skills

Skill 1 - Review and intake physical security project assessments provided by business stakeholders

Skill 2 - Develop and maintain detailed project schedules, milestones, and deliverables, track progress and dependencies across multiple stakeholders

Skill 3 - Act as a trusted project interface between technical teams and business stakeholders, translating security and technology requirements into executable plans.

Vendor & Financial Management

Good To have Skills -

Skill 1 - Tracking materials allocation, installation sequencing, and vendor deliverables for security design and implementation

The hiring manager is specifically looking for candidates with strong experience in Project Management and Security project documentation tool.

Kindly prioritize this requirement and focus on submitting more candidates with relevant and aligned experience.

Description:

Key Responsibilities

Project Delivery & Execution

• Review and intake physical security project assessments provided by business stakeholders.
• Manage end to end project workflow, including mobilization, design coordination, installation, commissioning, and security operations handover.
• Develop and maintain detailed project schedules, milestones, and deliverables, track progress and dependencies across multiple stakeholders.
• Prepare programming sheets and technical inputs for security programmers and system administrators in accordance with design standards.
• Close out projects using commissioning documentation, acceptance criteria, and key performance indicators (KPIs) to confirm business requirements are met.
• Provide periodic status reporting on all deliverables.

Stakeholder & Cross Functional Collaboration

• Partner with stakeholder and vendors to ensure coordinated execution.
• Communicate project status, risks, timelines, and dependencies through regular written updates and stakeholder reviews.
• Escalate schedule delays, risks, and major obstacles to leadership with clear mitigation recommendations.
• Act as a trusted project interface between technical teams and business stakeholders, translating security and technology requirements into executable plans.

Vendor & Financial Management

• Tracking materials allocation, installation sequencing, and vendor deliverables for security design and implementation.
• Support project budget planning, tracking, forecasting, and variance reporting.

Standards, Governance & Continuous Improvement

• Ensure all projects comply with Applied Materials Security Design, standards, and best practices.
• Assess project designs and implementations for scalability, sustainability, and long term operational impact (e.g., network capacity, system expandability).
• Maintain process documentation, standards, and best practice guidance for physical security technology.

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Functional Knowledge

• Physical security project management professional with strong domain expertise.
• Demonstrates in depth knowledge of physical security technologies and project delivery, with working awareness of security operations.
• Maintains familiarity with industry standard access control, video management, and integrated security platforms.

Business Expertise

• Anticipates business, regulatory, and operational risks within security projects.
• Recommends process, technology, and delivery improvements to enhance efficiency, resiliency, and business alignment.

Leadership & Project Management

• Leads security projects with moderate to high complexity, risk, and cross functional impact.
• Establishes project execution strategies, governance structures, and delivery cadence.
• Influences without authority by aligning diverse stakeholder groups around common objectives and timelines.

Problem Solving

• Resolves unique and unexpected project challenges requiring conceptual and innovative thinking.
• Applies structured problem solving to technical, scheduling, and stakeholder issues with broad business impact.

Interpersonal & Communication Skills

• Communicates complex technical and project concepts clearly to technical and non technical audiences.
• Produces clear documentation, workflows, and instructions for security operations and business stakeholders.

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Experience & Qualifications

• Bachelor's or Associate degree required; equivalent combination of education and experience will be considered.
• 10+ years of progressive experience in physical security, security technology, or infrastructure project management.
• Demonstrated experience managing multi site or regional security technology projects.
• Working experience with enterprise security platforms (C-Cure, Avigilon, intrusion detection) and systems integration concepts are required.
• Project management experience using structured methodologies, scheduling tools, and reporting frameworks. (PSP, PMM, Agile)

Skills

• Strong project and program management capabilities.
• Excellent stakeholder engagement and cross functional coordination skills.
• Budget tracking, schedule management, and risk mitigation.
• Analytical mindset with attention to detail and sustainability.
• High proficiency in Microsoft Office and security project documentation tools.