Project Coordinator

About us:

Symrise is a global supplier of fragrances, flavors, food, nutrition, and cosmetic ingredients. Its clients include manufacturers of perfumes, cosmetics, food and beverages, pharmaceuticals and producers of nutritional supplements and pet food.

Its sales of € 4.9 billion in the 2025 fiscal year make Symrise a leading global provider. Headquartered in Holzminden, Germany, the Group is represented by more than 100 locations in Europe, Africa, the Middle East, Asia, the United States and Latin America.

Symrise works with its clients to develop new ideas and market-ready concepts for products that form an integral part of everyday life. Economic success and corporate responsibility are inextricably linked as part of this process.

Symrise - always inspiring more…

Your role:

The Project Coordinator supports the Beauty Activations team by coordinating product

development initiatives from request through completion, maintaining an organized and current product development library, and providing responsive commercial support.

Working across technical, sales, marketing, procurement, and other cross-functional

teams, this role helps ensure projects are accurately documented, appropriately

prioritized, and advanced efficiently toward customer presentation and

commercialization. The Project Coordinator reports to the Director of Beauty Activations

and performs additional responsibilities as assigned.

Key Responsibilities

Product Development Coordination

• Coordinate product development initiatives, timelines, deliverables, and follow-up

activities across Beauty Activations and partner functions.

• Receive, document, and track project requests, ensuring requirements, priorities,

owners, milestones, and next steps are clearly defined.

• Schedule project reviews and cross-functional meetings; prepare agendas,

capture decisions and action items, and follow through on commitments.

• Identify timeline risks, missing information, resource constraints, and escalate

issues to the Director of Beauty Activations as appropriate.

• Maintain accurate project trackers, status reports, and support documentation to

improve visibility and ensure timely execution.

Product Development Library Management

• Own the organization and day-to-day maintenance of the product development

library, including prototypes, costing records, presentation materials, and related

assets.

• Establish and maintain version control, indexing, and archival practices so

information is accurate, current, and easy to retrieve.

• Coordinate sample inventory, labeling, storage, and disposition in partnership

with laboratory and technical teams.

Internal• Work with Marketing to support periodic library reviews to identify gaps, outdated

materials, and opportunities to improve usability and showcase innovation.

Sales and Costing Support

• Be instrumental in helping with sales support through timely, accurate formula

costing by gathering ingredient and other relevant cost inputs from appropriate

stakeholders and systems that are in place.

• Prepare and maintain costing analysis worksheets and update accordingly when

formulas, raw material prices, or project requirements change.

• Assist with customer facing preparation, sample coordination, product

information, and presentation materials.

• Respond to routine requests and route technical, pricing, or commercial

questions to the appropriate team members.

• Perform other duties and special projects as assigned by the Director of Beauty

Activations

About you:

Required

• Bachelor's degree in business, project management, supply chain, chemistry,

cosmetic science, or a related field, or equivalent relevant experience.

• Experience in beauty, personal care, cosmetics, fragrance, consumer products,

specialty chemicals, or a related product development environment.

• Demonstrated experience coordinating projects, maintaining detailed records,

and managing multiple priorities in a deadline-driven environment.

• Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and

collaborative project-tracking tools.

• Strong organizational, analytical, written, and verbal communication skills with

consistent attention to detail.

• Ability to work independently, follow established processes, protect confidential

information, and build effective cross-functional relationships

Our offer:

Become part of our open and transparent culture. It will give you the opportunity to flourish and to develop inspiring experiences that contribute to the health and well-being of consumers in 160 countries around the world. Putting our employees in focus fuels our strong company growth above market rates and makes us an excellent place to develop your career.

Come join us and embark on a fascinating journey with Symrise.

If you feel that you fit the above criteria, then please apply by using our online application system. Your application will be treated confidentially.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Pay Transparency Disclosure: The expected gross salary for this position is USD $65977.00 - USD $70,000.00. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and company performance.