Project Development Coordinator

ABOUT THE COMPANYI-Grace is a premier luxury residential construction and advisory firm with nearly four decades of experience delivering extraordinary homes for discerning clients. We are known for the depth of our partnerships with owners, architects, and designers, and for the care and precision we bring to every project we undertake.At I-Grace, quality and integrity are not aspirations; they are expectations. We are dedicated to providing a seamless, personalized experience at every stage of the client journey, from the first conversation to long after construction is complete.POSITION OVERVIEWThe Project Development Coordinator is a client-facing support role within I-Grace’s Project Development Team, reporting to the Senior Vice President and supporting the cultivation of new project opportunities and the maintenance of relationships with owners, architects, and designers across the full lifecycle of a project.Working closely with the SVP and Project Development Manager, this individual provides essential coordination and administrative support across proposals, business development initiatives, events, and digital collateral. The Project Development Coordinator brings a proactive, detail-oriented approach that keeps the team organized and client relationships well supported.KEY RESPONSIBILITIESBUSINESS DEVELOPMENT & RELATIONSHIP SUPPORT

• Act as an initial point of contact for clients, architects, and designers on new projects
• Support the SVP and Manager in driving prospective projects forward, maintaining momentum and regular communication with relevant stakeholders
• Attend networking, business development meetings, and events representing I-Grace
• Coordinate intake, development, and documentation of new project opportunities and inquiries
• Keep detailed notes and create reports on existing relationships and active prospects

PROPOSALS & PROJECT COORDINATION

• Assist with the development of proposals and solutions to client problems, coordinating I-Grace resources for implementation
• Support the creation of proposals and materials for Requests for Proposals (RFPs), including editing or drafting written copy, identifying relevant portfolio items, and creating graphics using InDesign, Creative Cloud, Bluebeam, and Excel
• Contribute to defining and developing scopes of work and potential corresponding phases of work
• Document and organize prospective project information including drawings, photographs, written reports, and scopes of work
• Organize and submit prospect approval forms

INTERNAL COLLABORATION & ADMINISTRATIVE SUPPORT

• Partner with all I-Grace teams to develop client touchpoints, gifting, seasonal outreaches, and engagement initiatives
• Learn I-Grace’s portfolio and stay current on the scope of active projects and relationships
• Assist the SVP in preparing for internal Business Development meetings; attend and take meeting notes
• Provide administrative assistance including expenses, scheduling, filing, and travel arrangements

BRAND & DIGITAL PRESENCE

• Assist with the organization and execution of events showcasing I-Grace
• As directed, organize, edit, and update I-Grace digital collateral and digital portfolio
• Manage and update the contact database

QUALIFICATIONS

• Minimum 1–2 years’ experience in architecture, interior design, project management, or high-end residential private property management
• BA in Architecture, Construction Management, or a related field; or equivalent construction experience
• Experience working on high-end residential projects and/or within luxury brands
• Ability to read and understand architectural drawing sets
• Knowledge of technical architectural components, formal architectural styles, and corresponding phases of the design process
• Proficiency in CAD, Bluebeam, and Adobe Creative Suite including InDesign, Photoshop, and Illustrator
• Excellent written and oral communication skills
• Excellent organizational skills and strong attention to detail
• Valid driver’s license with a clean driving record; preferred for client-facing travel throughout the New York area

THE IDEAL CANDIDATEThe ideal Project Development Coordinator is an organized, proactive professional who takes pride in delivering consistent, high-quality support across every aspect of the role. You are a strong communicator who listens well, follows through on every task, and understands that the quality of your work directly shapes the client experience.You are comfortable wearing many hats, moving between administrative tasks and client-facing moments with equal care and attention to detail. You are eager to learn the business from the ground up, ask the right questions, and contribute meaningfully to a high-performing team.You thrive in a fast-paced environment, take ownership of your responsibilities, and bring a positive, solutions-first attitude to everything you do. A “no job too small” mindset is not just something you understand; it is how you naturally operate.COMPENSATION & BENEFITSSalary: $75,000 – $100,000 annually, based on experience.Our comprehensive benefits package includes:

• Health insurance – medical with virtual visits and health advocate availability, dental and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness, and Hospital Indemnity Insurance
• HSA & FSA
• $50,000 employer-paid life insurance
• Commuter benefits
• Legal Plan benefits
• Identity & Fraud benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home & Auto discounts and more

WHY JOIN USThis is an opportunity to build your career at the intersection of luxury, design, and construction in one of the world’s most dynamic residential markets. As Project Development Coordinator, you will gain hands-on experience across business development, client relations, and project coordination in New York, working alongside a team that sets the standard for excellence, integrity, and service in the industry.EQUAL OPPORTUNITY & ETHICAL STANDARDSWe are committed to fostering a professional environment grounded in respect, integrity, and equal opportunity. All employees are expected to uphold the highest ethical standards in all business practices and interactions.

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