Real Estate Administrative Assistant- Hybrid- Journeys

The Ideal Candidate

The Real Estate Administrative Assistant is an organized, detail-oriented professional who enjoys keeping things running smoothly behind the scenes. You thrive in a collaborative environment, are eager to learn new systems and processes, and enjoy balancing multiple priorities. Whether you're a recent graduate or have some administrative experience under your belt, you're excited to build a career and gain exposure to the commercial real estate side of the retail business.

How You'll Make an Impact

• Support day-to-day operations of the Real Estate department through administrative and project coordination activities
• Prepare materials and presentations for Real Estate Committee meetings
• Review real estate transactions for accuracy and ensure required documentation is complete
• Assist with financial analysis preparation when needed
• Monitor construction criteria and project milestones within Lucernex
• Support site creation and maintenance activities within Lucernex
• Track and maintain deal-related information to support reporting and business insights
• Request and coordinate site evaluations as needed
• Partner with the Real Estate Services and Compliance Supervisor to support departmental processes and workflows
• Crosstrain in Real Estate Administration functions to broaden your knowledge and support the team
• Assist the Real Estate Services and Compliance Supervisor, Real Estate Administrative Assistant, Real Estate Managers, and Vice President of Real Estate with special projects and day-to-day initiatives

Experience and Skills You'll Bring

Required Qualifications

• High school diploma or equivalent
• 1-3 years of experience in an administrative, customer service, receptionist, internship, or office support role

Preferred Qualifications

• Associate's degree in business administration or a related field

Technical Skills

• Proficiency in Microsoft 365, including Excel, Word, and PowerPoint
• Comfortable learning and utilizing new technology and systems
• Ability to manage multiple tasks in a fast-paced environment

What Sets You Apart

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Self-motivated with a proactive approach to problem-solving
• Ability to prioritize effectively and adapt to changing needs
• Collaborative mindset with a willingness to support teammates and contribute wherever needed