Recreation Site Coordinator (After School Part-time up to 19 hours per week)

Recreation Site Coordinator (After School Part-time up to 19 hours per week)

Salary

$23.84 - $28.98 Hourly

Location

City of Pasadena, CA

Job Type

2025 - REG PT 0-19 HRS A WK

Job Number

27-005

Department

Parks, Recreation and Community Services

Division

Recreation

Opening Date

07/16/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Open continuously and is subject to close at any time. A first review of applications is scheduled for the week of August 3rd. Apply today!

The City of Pasadena Parks, Recreation, and Community Services Department is seeking creative and dedicated Recreation Site Coordinators who can lead an after-school program site. Recreation Site Coordinators establish positive and collaborative relationships with school administration, faculty, cafeteria, and custodial staff as well as parents and students in the program. Current vacancies exist in the After School Adventures Programs. These are part-time positions working up to 19 hours per week.

The ideal candidate for the Recreation Site Coordinator in after-school will possess recent experience supervising recreation programs for school-age children. The position is responsible for ensuring that program participants are well supervised, as well as planning and implementing recreational activities, facilitating special events, upholding behavior expectations, supporting communication with parents/guardians, and maintaining organized documentation (i.e. accurate attendance records, incident and accident reports). Recreation Site Coordinators must be comfortable delegating tasks and coaching support staff, like Instructors, Recreation Leaders, interns and volunteers. They are also responsible for managing their sites' overall program progress.

After School Adventures Program

Recreation Site Coordinators must be available Mondays from 12:00 pm to 6:00 pm and Tuesdays through Fridays, 2:00 pm to 6:00 pm.

Essential Functions

The major responsibilities of this position are listed below. For more detailed information, please review the job description.

• Promotes, organizes, and supervises the delivery of recreation programs and services at an assigned park, school, or playground.
• Plans, schedules, and conduct a variety of exciting and age-appropriate programs and activities for youth.
• Develops innovative, creative, and enriching programs and activities for youth.
• Provides daily inspection of school grounds and reports problems accordingly; coordinates the maintenance, safety, and/or program needs of the site with the corresponding City department.
• Regularly mentors, coaches, trains, delegates, and holds staff accountable for their work.
• Manages the program supplies inventory and orders recreation and instructional equipment as needed.
• Organizes and conducts special activities or events as assigned.
• Engage in creative methods of learning, such as project-based learning, active learning, and storytelling.
• Uses a variety of teaching methods, including artistic expression, educational play, and storytelling to introduce participants to the next stage of their development.
• Maintains records and submits reports in a timely manner (attendance reports, progress reports, weekly summary reports, timecards, incident reports, accident reports, program planning proposals, and staff evaluations).
• Takes necessary precautions to ensure the safety of participants and spectators and renders first-aid as needed.
• Reviews and ensures that participants have all proper forms and documents completed.

CORE COMPETENCIES

The following list represents the core competencies needed for success in this position.

• Customer Focus attends to the needs and expectations of customers.
• Handling Conflict manages interpersonally strained situations.
• Leadership guides and encourages others to accomplish a common goal.
• Managing Performance ensures superior individual and group performance.
• Oral Communication engages effectively in dialogue.
• Safety Focus shows vigilance and care in identifying and addressing health risks and safety hazards.
• Self-Management shows personal organization, self-discipline, and dependability.

Qualification Guidelines

Minimum qualifications:

• Two or more years of recent experience supervising recreation activities.

Desired qualifications:

• Individuals with four or more years of recent experience in supervising recreation activities/programs for youth will be deemed most qualified.

Selection Process:

The selection process may consist of any combination of training and experience evaluation, Subject Matter Expert (SME) review and the most highly qualified candidates may be invited to participate in a written, structured interview, performance examination, and/ or departmental selection interview.

Vacancy Information:

There are currently several vacancies in the Afterschool Adventures Program of the Parks, Recreation and Community Services Department. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future. These positions are part-time up to 19 hours per week.

FICA Alternative Plan:

The City of Pasadena does not participate in Social Security. In lieu of Social Security, non-represented employees who work less than 20 hours per week or are not already members of the California Public Employees Retirement System (CalPERS) are automatically enrolled in the FICA Alternative plan administered by Public Agency Retirement Services (PARS) upon date of hire. Employees contribute 7.5% of the gross earnings on a pre-tax basis to the plan.

Retirement:

The City of Pasadena contracts with the California Public Employees' Retirement System (CalPERS) to offer a defined benefits program for eligible employees for employees who work at least 20 hours per week.

"New" CalPERS members are subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive the following benefit formulas:

Miscellaneous: 2% at 62

Safety: 2.7% at 57

"Classic" CalPERS members receive the following benefit formulas:

Miscellaneous: 2.5% at 55

Safety: 3 % at 55

Deferred Compensation: *

The City offers a 457(b) deferred compensation plan to help employees save for their retirement and supplement their CalPERS pension. Employees can defer salary with pre-tax or Roth after-tax deductions up to annuals IRS maximum.

Health Insurance:*

The City contracts with CalPERS to offer several comprehensive health plans that include Health Maintenance Organization (HMO) plans and Preferred Provider Organization (PPO).

Other Benefits include:*

• Dental Insurance (HMO and PPO plans offered)
• Paid leave (holidays, sick leave, vacation leave)
• City-paid Life and Short-Tem Disability insurance
• Voluntary vision, life, accident, critical illness and long- term disability insurance
• Medical & Dependent Care Flexible Spending Accounts
• These benefits may vary for employees whose FTE is less than .75 or who work less than 30 hours per week.

01

To further assist us with reviewing your qualifications, please answer the following questions. Please complete all sections of this form truthfully and completely. Your responses will be validated if you are considered one of the most qualified applicants. Although resumes will be accepted and evaluated, this form must be completed if the application is to be considered valid. "See resume" is not a valid response to work history. Your responses should be clearly described in your application work history experience. Please select yes to reflect that you have read and understand this statement.

• Yes
• No

02

What best describes your years of experience supervising recreation activities and programs, including staff supervision? Your response will be verified in the work experience section of your application.

• None but willing to learn.
• Less than 2 years of experience.
• 2-4 years of experience.
• 4 or more years of experience.

03

In 200 words or less, briefly describe the recreation activities/programs you have led and/or supervised. Your response will be verified in the work experience section of your application. If you have no experience, please respond "N/A".

04

Based on your response to question #3. Please select what participant age groups do you have experience planning lessons for? Select all that apply. If no experience, select "N/A".

• 0-2 years of age
• 3-5 years of age
• 5-12 years of age
• 13+ years of age
• No experience

05

I am interested in working the following program based on my availability and can meet the required work hours. After School Adventures Program Monday from 12:00 pm to 6:00 pm and Tuesday through Friday 2:00 pm to 6:00 pm

• Yes
• No

Required Question

Employer City of Pasadena

Address 100 N. Garfield Ave., Rm S135

P. O. Box 7115

Pasadena, California, 91109-7215

Phone (626) 744-4366

(626) 744-4366

Website http://www.cityofpasadena.net/humanresources