Job Title: Recruiter Assistant Contract Duration: 6 months, possible extension Location: Chicago, IL or Richardson, TX Work Arrangement: Remote Pay Rate: $28/hr
Summary
Under general supervision, the Recruiter Assistant provides administrative and operational support to the Talent Acquisition team. This role is responsible for coordinating interview schedules, tracking candidate progress, supporting pre-employment processes, and maintaining accurate data within the Applicant Tracking System (ATS). The Recruiter Assistant works closely with Recruiters to ensure a smooth and efficient hiring process while delivering a positive candidate experience.
Responsibilities Recruiting Administration
Coordinate and schedule interviews between candidates, recruiters, and hiring managers.
Manage interview logistics, confirmations, and calendar invitations.
Provide timely communication and support throughout the recruitment process.
Assist with pre-hire documentation collection, filing, and record maintenance.
Candidate & Hiring Process Support
Monitor candidate background checks and follow up on outstanding requirements.
Track assessments, screenings, and pre-employment activities as needed.
Ensure candidate records are updated accurately and confidentially.
Support candidate movement through various stages of the recruitment lifecycle.
Applicant Tracking System (ATS) Support
Maintain and update candidate information within the ATS.
Process candidate moves and workflow updates as directed by Recruiters.
Generate candidate reports and recruiting metrics as requested.
Assist with system audits and data integrity efforts.
Reporting & Administrative Support
Prepare recruiting reports and dashboards for Talent Acquisition leadership.
Support ad hoc recruiting projects and administrative requests.
Maintain organized electronic files and documentation in accordance with company policies.
Ensure compliance with hiring practices, documentation standards, and confidentiality requirements.
Required Qualifications
High School Diploma or GED required; Associate's or Bachelor's degree preferred.
1+ years of administrative, recruiting coordination, HR support, or customer service experience.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Excellent written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Preferred Skills
Experience supporting Talent Acquisition or Human Resources teams.
Experience with Applicant Tracking Systems (ATS) such as Workday, SuccessFactors, or similar platforms.
Familiarity with background check and pre-employment processes.
Experience generating reports and maintaining recruiting data.
Key Competencies
Organization and Time Management
Attention to Detail
Customer Service Orientation
Communication Skills
Confidentiality and Professionalism
Collaboration and Teamwork
Problem Solving
Ability to Manage Multiple Priorities
#LI-SM1
Numbers & Facts
Location
Chicago, IL
Skills
Administrative Skillsunmatched
Applicant Tracking Systemunmatched
Background Investigationunmatched
Candidate Sourcingunmatched
Communication Skillsunmatched
Corporate Policiesunmatched
Customer Support/Serviceunmatched
Data Qualityunmatched
Detail Orientedunmatched
Documentationunmatched
File Maintenanceunmatched
High School Diplomaunmatched
Human Resourcesunmatched
Information Technology/Systems Auditunmatched
Leadershipunmatched
Metricsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Record Keepingunmatched
Reporting Dashboardsunmatched
Reporting Skillsunmatched
Team Playerunmatched
Time Managementunmatched
Writing Skillsunmatched
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