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Recruiter Assistant

Mindlance

Chicago, IL(remote)

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Document Management, Hardware Virtualization, Interpersonal Skills, Logistics, Logistics Management, Microsoft Outlook, Multitasking, Organizational Skills, Presentation/Verbal Skills, Time Management
LOCATION
Chicago, IL
POSTED
Today
fully remote, but must reside near Chicago or Richardson in the event a full-time role opens or any onsite training comes up

Interview Scheduler – Job Description
The Interview Scheduler plays a critical role in supporting the Talent Acquisition team by coordinating interview logistics across multiple departments, time zones, and locations. This role ensures a seamless, positive experience for candidates and hiring teams by managing complex calendars, communicating clearly and professionally, and providing administrative support throughout the hiring process.

Key Responsibilities

· Interview Coordination & Scheduling

o Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations.

o Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability.

o Communicate interview details and expectations clearly to candidates and internal stakeholders.

o Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders.

· Candidate Experience & Communication

o Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps.

o Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews.

o Respond to scheduling changes or conflicts quickly and tactfully.

Required Skills & Qualifications

· Interview Scheduling Experience

o Prior experience coordinating interviews across multiple teams, locations, or time zones.

o Strong ability to navigate and manage competing priorities and shifting schedules.

· Attention to Detail & Multitasking

o Exceptional organizational skills with the ability to manage multiple requests simultaneously.

o High accuracy in managing logistics, documentation, and communications.

· Communication & Interpersonal Skills

o Professional and clear written and verbal communication.

o Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset.

· Technical Skills

o Experience with Applicant Tracking Systems (ATS) and HRIS platforms.

o Proficiency with Outlook or similar calendar/scheduling tools.

o Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software.

Preferred Qualifications

· Experience supporting Talent Acquisition in a high-volume or enterprise environment.

· Familiarity with multi-location or multi-time-zone scheduling.

· Background in HR, Recruiting Coordination, or administrative roles in a corporate setting.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

About the Company

M

Mindlance

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