We are seeking a Recruiting Coordinator to support an Experienced Hire recruiting team in a fast-paced, high-touch environment. This individual will partner with 2–3 recruiters and help manage the candidate experience from initial interview scheduling through the final stages of the process.
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This is a contract-to-hire opportunity with the potential to convert to a permanent role based on performance.
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What You’ll Do
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Own interview coordination for experienced-level candidates, including phone, video, and onsite interviews
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Manage complex scheduling across busy calendars, multiple time zones, and international locations
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Work closely with recruiters to ensure interview processes stay organized and move forward efficiently
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Serve as a primary point of contact for candidates, providing timely updates and a positive experience throughout the process
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Handle scheduling changes and last-minute requests with urgency and attention to detail
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Welcome candidates onsite, provide office tours, and help create a professional interview experience
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Communicate with recruiters, hiring managers, candidates, and senior-level stakeholders
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Update and maintain accurate candidate information within the ATS
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Assist with recruiting projects focused on improving processes, technology, AI, and automation
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Provide additional coordination and operational support to the recruiting team as needed
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What We’re Looking For
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1+ year of experience in recruiting, HR, coordination, administrative support, or a similar environment
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Recent graduates with strong corporate internship experience in HR, recruiting, or administration may also be considered
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Bachelor’s degree required; 3.5+ GPA preferred
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Professional presence and confidence interacting with senior business leaders
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Comfortable coordinating across different time zones and international locations
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Interest in recruiting operations, technology, and improving processes
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Experience with Greenhouse, Workday, or similar recruiting systems is a plus
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Must be able to work onsite in Chicago five days per week
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Numbers & Facts
Location
Chicago, IL
Skills
Administrative Skillsunmatched
Artificial Intelligence (AI)unmatched
Automationunmatched
Calendar Managementunmatched
Data Qualityunmatched
Detail Orientedunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Process Improvementunmatched
Schedule Developmentunmatched
Technical Operationsunmatched
Time Managementunmatched
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