Job Description
The Recruiting Operations Coordinator supports recruiting operations, consultant engagement, office administration, and marketing initiatives. This role serves as a central point of coordination, ensuring consultants, clients, and internal teams receive timely, organized support.
The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced staffing environment.
Key Responsibilities
Recruiting Operations
Review website applications
Post job advertisements and monitor applicant activity.
Manage referral outreach and follow-up.
Schedule consultant care meetings and maintain shared calendars.
Consultant Care
Maintain regular contact with active consultants and those available for a new assignment.
Support new consultants with onboarding, benefits questions, and general needs.
Monitor onboarding paperwork and coordinate updates across consultants and internal teams.
Conduct consultant care audits to ensure service standards are met.
Plan consultant appreciation events and annual celebrations.
Marketing and Events
Maintain the annual marketing and event calendar.
Coordinate invitations, promotional materials, and campaign timelines.
Plan the annual golf tournament, consultant events, holiday parties, employee celebrations, and recognition events.
Coordinate annual open-enrollment communications for employees and consultants.
Qualifications
2+ years of experience in staffing, recruiting coordination, office administration, or a related support role preferred.
Strong organizational, communication, and project-management skills.
Ability to manage multiple priorities independently and collaborate across teams.
Customer-service mindset with strong attention to detail.
Proficiency in Microsoft Office.
Core Competencies
Organization and time management
Communication and relationship building
Customer service
Problem-solving
Event coordination
Attention to detail
Adaptability and initiative
This position is ideal for someone who enjoys combining people-focused work with operational and administrative responsibilities.
#LI-Onsite
#LI-AC1
#INDINC
Numbers & Facts
| Location | Oklahoma City, Oklahoma |
| Industry | Staffing/Employment Agencies |
| Company Size | 100 to 499 employees |
| Year Founded | 2001 |
| Website | http://www.inceed.com |
About Company
Oh, hello! It’s hard to talk about ourselves in such few words. And, honestly, it feels really weird to just highlight our best qualities. But we’re also super proud to be:
- Recognized as the Top 2% of all staffing companies
- Multi-Winner of the Best of Staffing award
- Winner of Forbes America’s Best Recruiting Firms
- Winner of Forbes America’s Best Temp Staffing Firms
- Partners to Fortune 500 companies & small businesses alike
- Specialized in IT and Business & Finance
We are a company full of talented, passionate, hard-working, people-loving individuals. As mentioned, the majority of our time is spent in the technology and finance field. But no matter the job, our mission stays the same: Match amazing talent with our equally-amazing clients.
That’s just how the Inceed team does it. We are a family of like-minded individuals who value and believe in our process. Honesty. Transparency. A desire to build relationships. After all, how can we know if it’s a culture fit, a lifestyle fit, a passion fit, if we don’t truly know the person behind the resume?
The way we see it, it’s not a “numbers” game. It’s a “let’s change a life” game.
We’re not gonna lie, we’re pretty darn good at it.
Skills
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