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Recruiting Operations Project Specialist

Aditi Consulting

San Francisco, CA

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JOB DETAILS
SALARY
$38–$40 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Automotive Automation, Cadence, Canvas, Change Management, Communication Skills, Computer Hacking, Consulting, Content Management, Cross-Functional, Detail Oriented, GRE (Generic Routing Encapsulation), Housekeeping/Cleaning, Learning Management System (LMS), Link Management, Logistics, Messaging Technology, Metadata, Metrics, Onboarding, Operational Support, Operations Planning, Organizational Skills, Project/Program Management, Purchasing/Procurement, Short Messaging Service (SMS), Speech Technology, State Laws and Regulations, System Migration, Telephony, Time Management, Video Production, Writing Skills
LOCATION
San Francisco, CA
POSTED
6 days ago
Payrate: $38.00- $40.00/hr.
 
Summary:
We are looking for a Recruiting Enablement Operations Contractor to serve as the operational engine of our team during a critical coverage period. In this role, you will owe the day-to-day execution that keeps our enablement programs running smoothly from managing content maintenance and learning assignments to tracking metrics and driving participation. Your work will directly free up our senior enablement team to focus on high-impact program design and delivery, making you an essential partner in the success of our global recruiting organization.
 
Responsibilities
  • ACT Trailhead Migration
  • Execute the full content audit of the ACT Content Library vs. Archived Content and operationalize the migration plan what moves to Trailhead, what gets deactivated, and what needs reworking
  • Obtain Trailhead certification and build content directly into Trailhead following established migration guidelines and methodology rubric
  • Track migration progress in the project tracker and surface blockers, gaps, or decisions requiring team input
  • Deactivate legacy ACT courses once migration is confirmed complete
  • Recruiting Onboarding End-to-End Operations Owner
  • Serve as the primary operational owner of the Global Recruiting Onboarding Hub keeping all content accurate, current, and aligned with program changes
  • Own the full onboarding operations cycle: pull audience lists, ensure learning assignments are sent out accurately and on time for all cohorts, and manage new hire prep guides and Welcome Call logistics
  • Keep Welcome Call slide decks updated for Recruiter, Talent Attraction, and Recruiting Coordinator new hire cohorts
  • Monitor the RC Onboarding partnership and flag alignment challenges, course issues, or completion gaps proactively
  • Content Maintenance & Upkeep
  • Continuously audit, update, and archive ACT courses across all tracks to ensure accuracy and relevance
  • Own the day-to-day upkeep of the Recruiting Enablement Content Catalog and Project Tracker
  • Monitor Tech Stack releases (Workday, TRM, Goodtime, Hacker Rank) and ensure all related content is updated accordingly
  • Own the full end-to-end deprecation of all High spot links across every enablement course, document, canvas, and video audit, replace, and verify
  • Proactively flag broken links, outdated content, or course errors to the GRE team for resolution
  • Metrics, Reporting & Engagement
  • Pull registration, attendance, and completion data across all learning modalities (ACT, Trailhead, VILT, microlearning, etc.) on a regular cadence
  • Keep the Recruiting Enablement Metrics always deck up to date as a living document
  • Measure engagement across all AI-first microlearning and enablement journeys tracking drop-off, completion trends, and participation patterns
  • Build and execute communications journeys to drive completion and participation in the field, including targeted nudges, reminders, and outreach to lagging cohorts
  • Surface insights and flag patterns to the GRE team so program decisions are data-informed
  • Operational & Administrative Support
  • Own intake and triage of enablement requests log, categorize, and route to the appropriate team member
  • Maintain and update the team's project tracker with real-time status, owners, and deadlines
  • Coordinate cross-functional follow-ups with stakeholders (e.g., RC Leads, Tech Stack partners)
  • Manage the Recruiting Training Catalog as the single source of truth add new content, retire outdated entries, and keep metadata clean
  • Handle routine stakeholder communications for ongoing projects (status updates, reminders, meeting prep docs)
  • Asset Design (As Needed)
  • Build and update enablement assets as directed canvases, learner guides, intake docs, and catalog entries
  • Create instructional videos (e.g., Synthesis) and contribute to microlearning asset design
 
Required Qualifications
  • 2+ years of experience in learning operations, recruiting operations, enablement coordination, or a related field
  • Strong project management skills with a demonstrated ability to manage multiple workstreams simultaneously and meet deadlines
  • Experience pulling and analyzing learning or program metrics (registration, completion, attendance rates)
  • Proficiency with learning management systems or content platforms (e.g., ACT/Astro's Course Tracker, Trailhead, or similar)
  • Excellent written communication skills, including the ability to draft stakeholder-facing updates and communications journeys
  • Highly organized, detail-oriented, and able to work independently with minimal supervision
  • Comfortable working in a fast-paced, ambiguous environment and proactively flagging issues before they escalate
 
Preferred Qualifications
  • Prior experience in a recruiting or HR enablement environment
  • Familiarity with recruiting tools (Workday, TRM, Goodtime, Hacker Rank)
  • Experience with AI-powered learning tools or microlearning platforms
  • Trailhead certification or willingness to obtain certification upon hire
  • Experience with video creation tools such as Synthesis
  • Background in communications design or change management

Pay Transparency: The typical base pay for this role across the U.S. is: $38.00- $40.00/hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, denmatch, lifeion benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match,  life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 
 
Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.
 
Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying “STOP” to messages or by contacting privacy@aditiconsulting.com.
For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy .
 
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