Remote Administrative Assistant

Careerscape is partnering with Real Strategic — a Jupiter, Florida–based provider of marketing automation software and strategies that help marketers at every level — to support the hire of a Remote Administrative Assistant. The position is 100% remote, open to full-time or part-time candidates, and pays $25 to $29 per hour depending on experience.

You’ll keep daily operations running smoothly by managing calendars and meetings across time zones, organizing digital files and records, preparing documents and reports, and handling email, phone and messaging inquiries. Real Strategic provides training, so candidates with 0–1 year of administrative experience are welcome. It suits someone organized, detail-oriented and reliable who communicates clearly and works well independently.

Key Responsibilities

Manage calendars and schedule meetings, appointments, and virtual conference calls across time zones

Organize and maintain digital filing systems, documents, and records with accuracy and confidentiality

Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other documents

Handle email, phone, and messaging inquiries; triage and respond or route as appropriate

Coordinate travel arrangements, expense reports, and basic logistics for team members when needed

Assist with data entry, tracking, and updating information in company systems or spreadsheets

Support meeting preparation (agendas, materials, notes) and follow-up action items

Order and track office supplies or virtual tools as required; monitor basic administrative budgets

Maintain confidentiality of sensitive company and personnel information at all times

Perform other administrative and clerical duties as assigned to support team efficiency

Qualifications

High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, office management, or a related field preferred

0–1 year of administrative, secretarial, or office support experience; training is provided (remote experience is a plus)

Excellent written and verbal communication skills

Strong organizational skills, with the ability to prioritize multiple tasks and meet deadlines

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace; familiarity with Zoom, Microsoft Teams, and Slack

High attention to detail and accuracy

Ability to work independently with minimal supervision in a remote setting

Reliable high-speed internet connection and a quiet, professional home workspace

Discretion and professionalism when handling confidential information

Strong time-management and problem-solving skills

Benefits

$25–$29 per hour, depending on experience

Fully remote work with flexible scheduling within core business hours

Comprehensive health benefits (medical, dental, and vision insurance options)

Paid time off, including vacation days, sick leave, and company holidays

Retirement savings plan (401(k) or equivalent) with potential employer contributions

Professional development and training opportunities

Home-office stipend or technology support (subject to company policy)

Employee assistance program and wellness resources

Opportunity to grow into more senior administrative or coordination roles