Senior Administrative Assistant

Description

Key Responsibilities

• Serve as a primary administrative resource for leadership, priorities, and communications.
• Assist with preparation, editing, and quality review of complex project and contract documents, including reports, specifications, proposals, and submittals.
• Manage advanced document control processes, including RFI and submittal logs, project correspondence, and version control.
• Coordinate attendance and registrations for events and conferences.
• Facilitate client coordination, including meeting planning, agendas, minutes, and tracking follow-up actions.
• Coordinate multi-discipline deadlines and deliverables across internal teams and external partners.
• Provide contract administration support, including tracking deliverables, amendments, and subconsultant agreements.
• Oversee administrative workflows to ensure consistency with company standards and project delivery requirements.
• Act as a liaison between internal teams, leadership, clients, and business partners.

Skills, Knowledge and Expertise

• Minimum 7 years of experience as an administrative assistant, office manager, or similar role
• High school diploma or GED required (business coursework or degree preferred)
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Proficiency with Adobe Acrobat; Bluebeam experience is a plus
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail
• Experience working with engineering, architecture, or construction teams highly preferred
• Familiarity with AIA, EJCDC, and MasterSpec documentation preferred
• Experience managing Certificates of Insurance (COIs) preferred
• Experience with Smartsheet, Microsoft Teams, or Deltek Vantagepoint preferred

Why You’ll Love Working with Us

• Schedule Flexibility: Customize your work schedule to fit your life.
•  Health & Wellness: Comprehensive health benefits to keep you and your family healthy.
•  Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth.
•  Paid Time Off: Take the time you need to recharge with our generous paid time off policy.
•  Career Advancement: Clear paths for promotions and the opportunity to take on new challenges.
•  Fun Team Culture: Regular team-building activities, happy hours, and company outings.