Senior Administrative Assistant

Senior Administrative Assistant

One of Connecticut"s Top Healthcare Employers

Location: New Haven County, CT

Join a Team That Makes a Difference

One of Connecticut"s premier healthcare organizations is seeking a highly organized, professional, and service-oriented Senior Administrative Assistant to provide high-level administrative and operational support within a dynamic healthcare environment.

This position is ideal for an experienced administrative professional who thrives in a fast-paced setting, enjoys managing multiple priorities, and takes pride in supporting leaders, programs, and teams that make a meaningful impact on patient care, research, and community health.

Position Summary

The Senior Administrative Assistant provides advanced administrative support to leadership and departmental teams while coordinating office operations, scheduling, communications, events, and special projects. This role requires exceptional attention to detail, discretion when handling confidential information, and the ability to anticipate needs and proactively solve problems.

The successful candidate will serve as a key resource for internal and external stakeholders, helping ensure efficient operations and an exceptional level of service.

Key Responsibilities

Administrative & Executive Support

• Provide high-level administrative support to department leadership and team members.
• Manage complex calendars, meeting schedules, and appointments.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, and other business documents.
• Screen and prioritize communications, inquiries, and requests.

Meeting & Event Coordination

• Organize and coordinate meetings, conferences, workshops, and special events.
• Prepare meeting agendas, materials, presentations, and minutes.
• Reserve meeting space and coordinate logistics, catering, technology, and guest accommodations.
• Support both in-person and virtual meetings, including video conferencing and presentation setup.

Operations & Project Support

• Maintain departmental databases, records, filing systems, and distribution lists.
• Track projects, deadlines, and key deliverables to ensure timely completion.
• Assist with purchasing, reimbursement requests, invoices, and expense tracking.
• Support special projects and departmental initiatives as assigned.

Recruitment & Onboarding Support

• Coordinate interview schedules and candidate communications.
• Arrange travel and logistics for applicants and visitors.
• Assist with onboarding activities and department orientation processes.

Communication & Customer Service

• Serve as a primary point of contact for faculty, staff, patients, visitors, vendors, and community partners.
• Provide professional, responsive customer service and problem resolution.
• Maintain confidentiality when handling sensitive information and communications.

Qualifications

Required

• Associate"s degree or equivalent combination of education and experience.
• 3+ years of progressively responsible administrative support experience.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, time management, and multitasking skills.
• Strong verbal and written communication abilities.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Proven ability to prioritize competing demands in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.

Preferred

• Bachelor"s degree.
• Experience supporting Senior leaders, physicians, faculty, or executive-level professionals.
• Experience within healthcare, higher education, research, or other complex organizational environments.
• Familiarity with SharePoint, database management, and virtual collaboration platforms.

What Makes You Successful

• You are proactive, adaptable, and resourceful.
• You possess exceptional judgment and professionalism.
• You can anticipate needs and solve problems independently.
• You excel at building strong relationships and collaborating across teams.
• You are committed to delivering outstanding service and operational excellence.

Why Consider This Opportunity?

• Work with one of Connecticut"s most respected healthcare employers.
• Join a collaborative and mission-driven environment.
• Competitive compensation and comprehensive benefits package.
• Professional growth and development opportunities.
• Meaningful work that supports healthcare innovation, research, education, and patient care.

If you"re an accomplished administrative professional looking to make an impact within a world-class healthcare organization, we"d love to hear from you. Please book a meeting with me here: https://talentassistant.actalentservices.com/assistant/bookings/bgF9HVkt

Job Type & Location

This is a Contract position based out of New Haven, CT.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Haven,CT.

Application Deadline

This position is anticipated to close on Aug 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.