Job #: 26-02508Title: Legal Assistant (Contractor)
Salary (DOE): $30 - $35/hr.
Industry: Oil & Gas/Energy Sector
Job Duration: 12 mo. contract - Likely to extend
Location: Houston, TX 77002 (Downtown) (No Travel)
Work Schedule: 9:00 a.m.–5:30 p.m. CT, Monday–Friday
Hybrid schedule: in office Monday–Thursday; work from home on Fridays.
Cenergy is seeking a Senior Legal Assistant for our client’s Legal Operations & Services – Litigation team. This position provides high-level administrative and litigation support to attorneys supporting matters in Houston and California. The role reports to the Supervisor, Legal Assistants, Legal Operations & Services, Litigation. No business travel required.
The ideal candidate is highly organized, self-motivated, and detail-oriented, with the ability to manage competing priorities in a fast-paced legal environment. This individual must maintain strict confidentiality, demonstrate sound judgment, and build strong working relationships with attorneys, colleagues, vendors, and business partners.
Responsibilities:- Prepare recuring reports and presentations using Power BI, PowerPoint, Excel, and Word to summarize and display data clearly.
- Coordinate and arrange international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries and travel updates.
- Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
- Perform high-volume data entry and matter updates, including opening and closing matters, in TeamConnect.
- Draft, format and revise legal documents under strict deadlines.
- Use Microsoft Word track-change function to edit and revise documents.
- Assist the lawyers in preparing correspondence, presentations, and routine reports.
- Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
- Process e-billing, invoices, payments, and vendor setup within TeamConnect and related systems.
- Work in iManage to upload, review and research documents.
- Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
- Research inquiries and relieve leaders of administrative tasks.
- Serve as a resource for commonly used systems and tools, including coordinating basic software or hardware support needs.
- Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
- Assist and provide backup coverage to other legal assistants.
Required Qualifications:- Minimum of five years of legal administrative experience.
- Proficiency in the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.
- Experience using Microsoft Copilot or similar AI tools, including effective prompting, preferred.
- Strong organizational skills and attention to detail.
- Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
- Demonstrated strong interpersonal skills and the ability to collaborate at all levels.
- Ability to maintain the utmost confidentiality, adapt to changing priorities and deadlines, and remain calm under pressure.
- Ability to effectively communicate (oral and written) at all levels of the organization.
- Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
- Ability to solve problems, exercise good judgment, and make sound decisions in a timely manner.
- Demonstrate a growth mindset.
- Ability to contribute ideas and perspectives professionally and constructively.
- Ability to give, receive, and act on feedback in a professional and constructive manner.
- Experience supporting litigation attorneys or legal operations teams strongly preferred.
Preferred Qualifications:- Associate degree
- Proficiency with TeamConnect, iManage, Power BI, Concur, or similar legal operations and reporting tools.
Benefits:
The benefits available with this position include:
- Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
- Continuous Employment Development and Learning
- Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
- 401K
- Healthcare Group Medical Coverage & Healthcare for California only
- Dental Insurance Coverage
- Vision Insurance Coverage
- Basic Life Insurance & AD&D
- Long Term Disability
- Voluntary Short-Term Disability
- Direct Deposit
- Health Savings and Flexible Spending Accounts
Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere