Everforth ECS is seeking a Senior Proposal Manager to work in our Fairfax, VA office (Hybrid work environment with the ability to lead geographically dispersed proposal teams).
The Sr. Proposal Manager is primarily responsible for managing complex, high-value proposals in support of Everforth ECS' growth goals, strategic initiatives, and service offerings. This position is a highly visible role that works closely with executive leadership, account executives, capture professionals, solution architects, and operations/delivery managers and support staff. Duties are performed within a team environment with a focus on storytelling, quality, efficiency, excellence, and timeliness.
The Sr. Proposal Manager also serves as a strategic partner to capture and business development teams to help shape proposal strategies and increase probability of win through compelling, customer-focused messaging and effective proposal execution.
Responsibilities:
Proposal Leadership and Management:
Manage proposal efforts from RFP release through submission for complex, high-value federal opportunities.
Manage assigned proposal resources, including proposal analysts, graphic designers, technical contributors, and subcontractor inputs.
Develop and manage proposal schedules, milestones, and review cycles to ensure timely and compliant submissions.
Lead proposal kickoff meetings, daily stand-ups, and color team reviews while identifying and mitigating proposal risks.
Coordinate proposal activities across geographically dispersed teams using collaboration tools such as SharePoint, Teams, and ECS proposal automation tools.
Resolve issues and escalate risks to leadership as appropriate.
Provide proposal status updates to leadership and stakeholders.
Coordinate with Contracts, Subcontracts, and Pricing teams to ensure cost, contractual, and subcontracting volumes are aligned with proposal schedules.
Establish effective communication among internal stakeholders, leadership, and teaming partners throughout the proposal lifecycle.
Proposal Development and Content Quality:
Write, edit, and enhance proposal content including management approaches, transition plans, past performance citations, resumes, and quality plans.
Review and edit content developed by technical contributors to ensure clarity, consistency, compliance, and compelling messaging.
Ensure compliance with solicitation requirements and evaluation criteria through development of compliance matrices and structured outlines.
Develop writing guidance, annotated outlines, and proposal instructions to support content development.
Ensure the proposal narrative aligns with win themes and customer priorities.
Capture Integration and Win Strategy:
Partner with Capture Managers, Account Executives, and Business Development leaders early in the pursuit lifecycle to translate capture strategies and discriminators into compelling proposal narratives and win themes.
Participate in collaborative sessions to refine win strategies, competitive positioning, and customer hot buttons.
Analyze solicitations to identify proposal risks, gaps, and clarification questions.
Collaborate with Solution Architects and Subject Matter Experts to align technical solutions with customer requirements and evaluation criteria.
Proposal Innovation and Knowledge Management:
Leverage Generative AI and proposal automation technologies to support RFP analysis, compliance development, content generation, and proposal reviews while ensuring accuracy and security.
Contribute to the development and maintenance of proposal knowledge repositories optimized for AI, including past performance libraries, reusable content, and corporate messaging assets.
Collaborate with proposal leadership to improve proposal operations, tools, templates, and best practices.
Post-Submission and Continuous Improvement:
Conduct proposal closeout activities and support post-award or post-submission documentation.
Lead win/loss debrief reviews and capture lessons learned to improve proposal processes and win probability.
Analyze proposal outcomes and performance data to support continuous improvement of proposal strategies and processes.
ECS gained market share in 2011 in the Department of Defense and Federal spaces through both organic and acquisition growth. In May, ECS completed its first strategic acquisition with the purchase of OAK Management, Inc., a leading provider of marine environmental services, ship systems engineering, maritime consulting and platform acquisition management. The OAK acquisition kicked off ECS’ intention to add tactical acquisitions as a part of its long term strategy to supplement and expand upon organic growth and to build enterprise value. ECS closed out 2011 with the acquisition of Paradigm Technologies, Inc. The Paradigm transaction added approximately 200 employees to ECS’ existing 900+ employees. Paradigm also added new Defense clients for ECS, including the Missile Defense Agency, the Navy’s Program Executive Officer for Integrated Warfare Systems, the United States Marine Corps, and the U.S. Marshals Service.
In 2012, ECS completed the acquisition of iLuMinA Solutions, Inc. iLuMinA brings large-scale Enterprise Resource Planning (ERP) software implementation and infrastructure design and development to ECS’ expanding capabilities.
ECS will continue to invest in corporate infrastructure and quality processes as we grow and enhance our ability to offer professional excellence to both our customers and our employees.