Special Events & Stewardship Coordinator

St. Mary’s Healthcare has been providing high-quality, compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Mary’s Hospital, the Rao Outpatient Pavilion and other locations, the local, independent healthcare organization offers the comprehensive, critical services its community needs and deserves. St. Mary’s Healthcare has also been named a 2026 Times Union Top Workplace—the first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 15 years ago.

Job Requisition: SPECI002133
Employment Type: Full-Time
Shift: Days 
Hours Per Week: 40-hour week

Hiring Range: $21.66- $28.97 hourly 

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilities:

Special Events

• Coordinate all aspects of Foundation fundraising and community events, including the annual gala, golf tournament, and other special initiatives.
• Develop event timelines, project plans, and logistical details to ensure successful execution.
• Manage event logistics, vendor relationships, volunteer coordination, and on-site operations.
• Track event budgets, revenues, expenses, and outcomes.
• Serve as a liaison to Foundation and Hospital leadership, event committees, volunteers, and community partners.
• Assist with event marketing and promotional activities.

Donor Stewardship & Engagement

• Coordinate donor acknowledgment processes, including thank-you letters and recognition efforts.
• Assist in the development and implementation of stewardship plans that strengthen donor relationships and encourage continued philanthropic support.
• Assist in preparing donor impact reports, stewardship materials, and annual recognition publications.
• Support donor cultivation and engagement activities led by Foundation leadership.

Database & Administrative Support

• Assist in maintaining accurate donor and event records within the Foundation's donor management system.
• Generate reports related to events, stewardship activities, and donor engagement for Foundation leadership.
• Ensure data integrity and proper documentation of donor interactions.
• Provide general support for Foundation operations and fundraising initiatives.

Additional Responsibilities:

• Other duties as assigned 

Education, Training & Experience:

• Associate's degree required or bachelor’s degree preferred in communications, non-profit management, marketing, hospitality, business, or related field required.
• Minimum of two (2) years of progressively responsible experience in event planning and execution, fundraising, donor relations, stewardship, nonprofit administration, healthcare philanthropy, or a related field.
• Demonstrated experience coordinating multiple projects and events simultaneously while meeting deadlines and managing competing priorities.
• Knowledge of fundraising principles, sponsorship development, donor recognition programs, stewardship best practices, volunteer engagement and constituent relationship management.
• Experience working with donor databases or customer relationship management systems, and event registration platforms preferred.
• Experience supporting philanthropic initiatives, donor cultivation activities, annual giving programs, or community engagement efforts preferred.

Required Skills and Attributes:

• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional, focused, composed and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Demonstrates flexibility
• Takes initiative
• Able to work in a fast-paced environment
• Embraces new opportunities to grow both personally and professionally.
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word and Excel).
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to take and follow direction in a positive and appropriate manner.
• Ability to work as part of a team and independently. Must be able to demonstrate effective and appropriate written and oral communication skills.
• Must be able to speak, read, write and follow instructions in English.