Responsibilities:
Job Summary: As a Senior Administrative Assistant, you'll provide administrative support to leadership, management, a department, and / or division or business unit.
Key Responsibilities & Essential Functions:
- Supports 6 Leaders across Deli, Meal Simple & Hot Foods & Restaurant group.
- Manages calendars, submits expense reports, arranges travel and maintains clerical responsibilities in the office.
- Performs advanced, diversified, and confidential administrative functions with a high degree of independent judgment.
- Applies thorough familiarity with H-E-B and department / division / business unit policies.
- Plans meetings and events at all levels.
- Provides specialized support and independently manages the daily coordination of projects / processes for a department / division / business unit.
- Collects, compiles, and analyzes information for inclusion in reports and presentations for team and leader usage.
The responsibilities and essential functions outlined above describe the general nature and level of work assigned to this position. This is not an exhaustive list of all duties, responsibilities, and skills required. Duties and responsibilities may be modified at any time based on business needs. Employees may be required to perform other job-related tasks as requested by their supervisor, subject to reasonable accommodations.
Qualifications & Key Requirements:
Work Experience:
- 5+ years of experience in an office environment including experience in coordinating projects and / or planning events
Knowledge/Skills/Abilities:
- Advanced knowledge of MS Office applications and the operation / maintenance of office equipment (e.g., copiers / printers, fax machines, conference room audio / video equipment, etc.)
- Excellent verbal and written communication skills including but not limited to proper use of grammar, spelling, and punctuation
- Attention to detail with ability to organize and prioritize, handle multiple tasks simultaneously in a fast-paced work environment, and work well and remain composed in stressful situations
- Ability to exercise sound judgment and decision making, employ reasoning skills within scope of established practices / policies, and act without direction unless issues arise outside of known precedent
- Self-motivated, professional, and conscientious
Education:
- A related degree or comparable formal training, certification, or work experience
Licenses/Certifications:
Physical Demands & Working Conditions:
- Function in a fast-paced, retail, office environment
- Travel by car or plane with overnight stays
- Lift up to 50 lbs., e.g., box of paper
- Work extended hours and / or rotating schedules
The work environment characteristics described here are representative of those a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Last revised: 11/01/2024
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