SR. ADMINISTRATIVE COORDINATOR - PRINCIPAL ADMINISTRATIVE COORDINATOR - Personnel Security

Who We Are:

SwRI Division 11, Applied Power, is seeking an experienced Personnel Security Specialist to join our security team. This role executes daily multi-agency personnel security clearance processing and administers secure facility access for our diverse portfolio of United States Government (USG) contracts. By joining our team, you will receive an additional $500.00 in your first paycheck (minus applicable taxes).

Objectives of this Role:

• Ensure continuous compliance with multi-agency federal regulations (NISPOM, DoE, SEAD 3/4) to safeguard SwRI’s corporate eligibility to execute highly classified United States Government (USG) contracts.
• Streamline the end-to-end processing of clearances (DoD, DoE Q/L, and IC) to minimize timeline gaps between talent acquisition and direct project billability.
• Protect the division from operational liabilities by maintaining meticulous, error-free physical and digital security files that consistently meet or exceed DCSA and DoE inspection standards.
• Control physical facility access, SCIF roster integrity, and visitor validation to mitigate insider threats and prevent unauthorized access to sensitive government data.
• Empower and educate workforce personnel through impactful briefings, indoctrinations, and reporting guidance to ensure seamless alignment with evolving federal security directives.

Daily and Monthly Responsibilities:

• Control Facility Access & SCIF Rosters: Administer badges, PINs, and biometric data daily for secure entry.
• Verify clearance certifications for incoming visitors and perform monthly reconciliations of physical and digital Sensitive Compartmented Information Facility rosters.
• Initiate and track multi-agency clearances (DoD, DoE Q/L, IC).
• Guide employees through SF-86 forms, submit continuous evaluation data, and partner with HR to pre-screen candidate clearance status prior to job offers.
• Deliver Briefings & Compliance Training: Lead mandatory initial security briefings and formal employee departure debriefings.
• Keep division personnel informed on foreign travel, financial changes, and SEAD 3/4 reporting rules on a monthly basis.
• Maintain Absolute Audit Readiness: Conduct recurring quality assurance audits on physical and digital personnel security files.
• Ensure absolute data integrity and procedural compliance to pass rigorous annual government security inspections.
• Interface with DCSA representatives, DoE security officers, and customer points of contact.
• Collaborate monthly with SwRI’s central FSO shop to sync clearance pipelines, document infractions, and support federal background investigators.

Requirements:

• Requires a high school diploma or equivalent.
• Active or current U.S. Government Secret security clearance required; Top Secret clearance preferred.
• Related certifications to include SFPC (Security Fundamentals Professional Certification), SAPPC (Special Access Program Security Professional Certification) and/or training is preferred.
• 10-12 years: Experience in personnel security administration specifically within a defense contracting firm or United States Government (USG) operational environment.
• 10-12 years: Experience utilizing federal vetting databases, including daily administration within DISS, e-QIP, and eApp portals to initiate, track, and manage employee security clearances.
• 10-12 years: Experience applying NISPOM (32 CFR Part 117), Department of Energy (DoE) security regulations, and SEAD 3/4 reporting guidelines to ensure corporate compliance and contract viability.
• 10-12 years: Specialized experience managing Sensitive Compartmented Information Facility (SCIF) access rosters, conducting secure briefings/debriefings, and maintaining files for USG audits.
• A valid/clear driver's license is required.