Staff Accountant

CoreTechs

Indianapolis, IN

$65,000–$85,000 Per Year
Instant Apply

30 days ago

Job Description

Staff Accountant
Location: Indianapolis, IN (Office-Based)

Department: Accounting
Reports to: Controller
FLSA status: Exempt, full-time

The Staff Accountant owns day-to-day accounting for an assigned group of commercial properties and their ownership entities. We manage roughly 40 office, retail and industrial properties across 15 ownership entities, so accuracy, deadlines and clean entity-level books are the core of the job.

This role delivers timely, accurate monthly financial packages to property owners and supports budgets, CAM reconciliations and audits.

KEY RESPONSIBILITIES:
Property and entity accounting

Maintain the general ledger for an assigned portfolio of properties and ownership entities
Record journal entries for accruals, prepaids, depreciation, amortization and intercompany activity
Keep each entity books separate and accurate, including cash, debt and equity accounts

Accounts Receivable and Tenant Billing

Set up and maintain lease charges, rent escalations and recurring billings in the property management system
Post tenant receipts, monitor delinquencies and prepare aged receivables reports
Work with property managers on collections, late fees and tenant account questions

Accounts Payable and Cash Management

Review vendor invoices for coding, approval and contract compliance before payment
Process payment runs and maintains vendor records, including W-9s and certificates of insurance
Monitor operating account balances and prepare cash requests or owner distributions as directed

Month-End Close and Owner Reporting

Complete monthly bank, balance sheet and loan reconciliations for each entity
Prepare monthly and quarterly owner reporting packages: income statement, balance sheet, budget variance, rent roll and aged receivables
Write clear variance explanations with input from property managers
Meet the monthly close calendar and owner reporting deadlines. CAM, budgets and year-end
Prepare annual CAM, real estate tax and insurance reconciliations and tenant estimate adjustments
Support the annual operating and capital budget process for assigned properties
Track capital projects, tenant improvements and leasing commissions
Prepare 1099s, audit schedules and tax workpapers; respond to auditor and lender requests

Compliance and Process

Prepare lender reporting and track loan covenant requirements
Follow internal controls, approval limits and owner-specific reporting requirements
Recommend and help document process improvements in the accounting department

QUALIFICATIONS:
Required:

Bachelor's degree in accounting or finance
At least 3+ years of accounting experience, including month-end close and account reconciliations
Working knowledge of GAAP and accrual-basis accounting
Intermediate to advanced Excel: lookups, pivot tables, reconciliations
Ability to manage multiple entities and deadlines at once

Preferred:

Commercial real estate or property management accounting experience
Hands-on use of property management accounting software such as Yardi, MRI or AppFolio
Experience with CAM reconciliations, lease abstracts and tenant billing
Experience supporting external audits or lender reporting
CPA, or progress toward CPA eligibility

Competencies:

Accuracy: catches errors before reports go to owners
Deadline discipline: closes on schedule across many entities
Communication: explains variances clearly to property managers and owners
Ownership: follows issues through to resolution without being chased
Confidentiality: handles owner, tenant and vendor financial data with discretion

WORKING CONDITIONS:

Office environment; extended hours may be needed during month-end, year-end and audit periods
Occasional local travel to properties
Regular computer work and sitting for extended periods

This description covers the main duties of the role and is not exhaustive. Duties may change as business needs require.

Equal opportunity: We are an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other legally protected status.

req26-00711

Numbers & Facts

Location	Indianapolis, IN
Salary	$65,000–$85,000 Per Year

Skills

Accountingunmatched
Accounting Closeunmatched
Accounting Policiesunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Accrual-Basis Accountingunmatched
Auditingunmatched
Balance Sheetunmatched
Billingunmatched
Budgetingunmatched
CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing)unmatched
Capital Budgetingunmatched
Capital Projectunmatched
Cash Managementunmatched
Certified Public Accountant (CPA)unmatched
Commercial Real Estateunmatched
Contract Approvalunmatched
Credit and Collectionsunmatched
Depreciationunmatched
External Auditunmatched
Financeunmatched
General Ledger Accountingunmatched
Generally Accepted Accounting Principles (GAAP)unmatched
Income Statementsunmatched
Insuranceunmatched
Insurance Documentationunmatched
Journal Entriesunmatched
Loansunmatched
Magnetic Resonance Imaging (MRI)unmatched
Management Accountingunmatched
Past Due Accountsunmatched
Payment Processingunmatched
Pivot Tablesunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Project Trackingunmatched
Property Insuranceunmatched
Property Managementunmatched
Property Rentalsunmatched
Property Taxunmatched
Reconciliationunmatched
Record Keepingunmatched
Rental Listingsunmatched
Reporting Skillsunmatched
Retailunmatched
Time Managementunmatched
Variance Analysisunmatched
Willing to Travelunmatched

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