Department:
Pride Center (31020)
Classification:
II - Student Administrative Support Assistant I
Pay Range:
$18.67 - $19.92/hr
Work Schedule:
PART-TIME, UP TO 20 HOURS/WEEK DURING ACADEMIC SEMESTER. SCHEDULE TO BE DETERMINED BY SUPERVISOR.
Dates of Recruitment:
7/13 to 8/4
UNIVERSITY STUDENT UNION
CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
STUDENT ASSISTANT EMPLOYEE JOB DESCRIPTION
JOB DESCRIPTION:
Under the supervision of the Pride Center Manager, the Student Administrative Support Assistant I is responsible for performing a wide variety of general office and business tasks related to the day-to-day operation of University Student Union (USU) Pride Center department requiring skill, judgement and decision-making.
JOB DUTIES:
• Provides clerical and administrative support to the Pride Center department including but not limited to answering phones, simple to complex typing, heavy filing, photocopying, faxing, scanning documents, dispensing of departmental information and maintaining office systems.
• Conducts departmental research and assessment, and generates reports
• Creates, updates, and archives office documents, events, and room reservations
• Creates and reconcile budget tracker for each Pride Center event
• Prepares preliminary monthly Executive Director Report submissions
• Maintains inventory of office and event supplies
• Works with established computer programs including but not limited to Word, Excel, Outlook
• Attends weekly staff meetings and bi-weekly one-on-one meetings with Pride Center Manager
• Keep track of Pride Center internal tasks, projects, and programs
• Assists in maintaining and archiving all project files in organized and consistent manner
• Manages the Pride Center email account and responds to inquiries as needed
• Performs other related duties as assigned
QUALIFICATIONS:
EDUCATION
• Must be a currently enrolled CSUN student
EXPERIENCE
• Previous related experience and/or specialized education preferred
• Experience volunteering and/or working with LGBTQIA+ students preferred
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to be firm yet kind, using strong interpersonal skills to ensure timely delivery of all projects
• Ability to effectively coordinate and prioritize multiple tasks and adhere to deadlines with limited supervision
• Proven leadership, organizational, and time management skills
• Confident and positive personality with excellent problem-solving skills
• Must have knowledge of modern office procedures
• Ability to maintain a neat appearance and courteous disposition
• Must be detailed oriented, self-motivated, and possess strong initiative
• Ability to execute written correspondence, reports and organize data accurately
• Ability to make independent decisions and make recommendations
• Solid verbal communication skills required, including ability to make public presentations, share relevant information, ask questions, listen well and respond appropriately
• Solid written communication skills required, including composition, grammar, spelling and punctuation
• Ability to identify problems and/or concerns relative to position of employment, and recommend viable solutions
• Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
• Ability to work in a culturally diverse, ethnically pluralistic environment
In addition and through this position, the Student Administrative Support Assistant I will have the opportunity to learn, develop, and acquire the following transferable skills:
ADMINISTRATIVE
• Clerical: Relating to work in an office, especially routine documentation and administrative tasks such as filing, data entry, appointment scheduling, etc.
• Tech-savvy: The knowledge to operate modern devices and softwares effectively in the workplace.
• Time Management: The process of managing one's time effectively and productively to complete multiple assigned tasks.
INTERPERSONAL
• Communication: The ability to effectively give and receive information.
• Diversity & Inclusion: Recognizes diverse cultural practices, customs, values, and norms of an individual or group in order to promote diversity and inclusion within the organization.
STRATEGIC PLANNING
• Project Management: The ability to initiate, plan, and execute a project or event.
SUPERVISION:
Supervision is provided by Pride Center Manager
TYPICAL WORKING CONDITIONS:
Work is primarily performed in a temperature-controlled office environment. Work is occasionally performed outdoors, in different climactic conditions. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. In addition to regularly assigned work schedule Monday-Friday, must possess an ability and willingness to work some weekends, academic interim, and break periods as needed; must be flexible, adaptable, and readily able to adjust to changes in work environment.
APPLICATION PROCEDURE:
Apply online at www.csun.edu/usu/jobs
Applications from CSUN students including first time, transfer, international, work study, LGBTQIA+, and Veterans are welcome and encouraged.
The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.